Executive Assistant

Wellington Management • Boston, MA

6d • $60,000 - $110,000 • Hybrid

About The Position

This Executive Assistant role supports multiple product coverage teams (consisting of Investment Directors and Investment Specialists). Fixed Income Product Management is responsible for product development and marketing, investment integrity and risk management, and general business management for the firm’s fixed income portfolios. The Executive Assistant provides intense logistical support and creation, maintenance, and organization of materials in order to leverage the group’s time. The ideal candidate is a highly detail-oriented administrative professional with a positive attitude and service orientation who enjoys multi-tasking in a busy, data-rich team environment.

Requirements

• At least 3 years of prior administrative support experience
• Proficiency in MS Office (Word, Outlook, Excel, & PowerPoint)
• Comfort with technology and learning new tools
• Strong service orientation, solid judgment, professionalism and proactive problem-solving skills
• Strong interpersonal and communication skills
• Detail orientation and a general comfort in a data-rich environment
• Excellent organizational, multi-tasking, and prioritization abilities
• Outstanding service orientation and proactive problem-solving skills
• Flexibility, ability to work under deadlines, and a sense of humor
• Ability to work independently and as part of a team

Nice To Haves

• Undergraduate degree preferred
• investment industry background/interest will be viewed favorably
• prior experience with Adobe Acrobat preferred

Responsibilities

• Logistical coordination of meetings with various attendees and proactive calendar management
• Extensive coordination and production of materials including daily reports, market data information, meeting prep packets, research materials, and confidential internal documents
• Preparing client-facing documents and presentation materials in Word, Excel, PowerPoint and Adobe Acrobat
• Obtaining information using various applications and market data services
• Regular reporting and spreadsheet responsibilities
• Organizing and facilitating team events
• Diligent telephone coverage with gate-keeping expectations
• Managing file systems, expense reporting, etc.
• Providing back-up for other department support positions as needed
• International and domestic travel itineraries and arrangements (when business travel returns)

Benefits

• retirement plan
• health and wellbeing
• dental
• vision
• pharmacy coverage
• health savings account
• flexible spending accounts
• commuter program
• employee assistance program
• life and disability insurance
• adoption assistance
• back-up childcare
• tuition/CFA reimbursement
• paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree