Executive Assistant

Mortenson • Robbinsdale, MN

12d • $39 - $52 • Onsite

About The Position

Mortenson’s Minneapolis Office is currently seeking an Executive Assistant who holds a positive attitude, displays a strong work ethic and can provide high-quality, professional, and timely executive assistance to Group leadership. Strong communication skills are necessary as you will coordinate with staff at all levels in an ever-changing environment. Your ability to remain flexible, inventive, dedicated, and efficient with a high level of integrity and confidentiality is vital to your success in this role.

Requirements

• Associate or bachelor's degree in Business Administration or equivalent experience
• Minimum 5 years administrative experience, with at least one year of executive administrative support
• Construction-related business experience preferred
• Ability to maintain a high level of confidentiality and discretion
• Detail-oriented with the ability to organize and manage multiple projects
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
• Adaptive, effective communication and active listening skills in a fast-paced environment
• Positive and professional attitude with strong customer service skills
• Ability to craft systems and processes, and seek out additional responsibilities
• Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Nice To Haves

• SAP Concur experience a plus

Responsibilities

• Coordinate and schedule meetings, including room, equipment, catering, and participant details; includes maintaining groupwide annual calendar of recurring meetings
• Prepare materials, documents, and PowerPoint presentations for meetings and events
• Research, book, and coordinate travel arrangements; handle conference registrations and expense reports (SAP Concur experience a plus)
• Plan and coordinate events, including annual meetings, team outings, and customer events
• Order and manage technology items and office supplies; maintain printers and reconcile reports
• Prepare workspaces and coordinate orientation for new team members, handle apparel orders and invoice processing; includes coordination with internal college recruiting and talent acquisition teams
• Support Director of Operations with staffing and tracking software; build relationships across diverse backgrounds

Benefits

• Medical and prescription drug plans that includes no additional cost vision coverage
• Dental plan
• 401k retirement plan with a generous Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer paid Life, AD&D, and disability insurance
• No-Cost mental health tool and concierge with extensive work-life resources
• Tuition reimbursement
• Adoption Assistance
• Gym Membership Discount Program

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree