Executive Assistant

HarbourVest Partners•Boston, MA

12d•$95,000 - $105,000•Hybrid

About The Position

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking. In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences. We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm. HarbourVest is an equal opportunity employer. This position will be a hybrid work arrangement. You will receive 18 remote workdays per quarter to use at your discretion, subject to manager approval. For example, you may choose to work in the office 4 days per week and take one remote day weekly (typically 13 weeks per quarter), leaving 5 additional remote days to be used as needed. We are seeking an experienced Executive Assistant to provide a broad range of support to Managing Directors within Product Management and Solutions, as well as other senior members of the HarbourVest team. This individual will help foster a professional and welcoming environment for the team and external parties.

Requirements

Demonstrated experience in supporting senior leadership with calendar management
Experience coordinating travel, predominantly domestic
Experience with onsite meeting coordination and workroom production
Motivated, self-starter with the ability to work independently as well as part of a team
Ability to build and foster strong working relationships with stakeholders at all levels, and across multiple functions and geographies
Problem solving skills with a bias for action leveraging data, technology applications and other tools
10 years+ Executive Assistant support experience supporting senior executives

Nice To Haves

Technologically proficient with a thorough knowledge of Microsoft Office Suite and ability to learn and adapt quickly to other applications.
Knowledge of SAP Concur Expense platform and Salesforce a plus but not required

Responsibilities

Provide Executive Assistant support to senior level individuals
Calendar management, including proactively identifying and resolving potential scheduling conflicts
Meeting planning and scheduling, both virtual and in-person, with internal and external parties and at times, across multiple geographies and time zones
Management of expense reimbursement, including for travel
Respond to emails, MS teams and phone calls in a timely manner
Coordinate domestic and international travel arrangements including flights, hotels, car service as well as troubleshooting if unexpected changes arise