Executive Assistant, Office of the Deputy Editors in Chief

Wall Street Journal•New York City, NY

10d•Onsite

About The Position

The Wall Street Journal is seeking a highly organized Executive Assistant to support two Deputy Editors in Chief. The role supports the Journal’s senior editorial leadership team and provides backup coverage to the Executive Assistant to the Editor in Chief and the Executive Assistant to the Managing Editor when needed. The ideal candidate has at least five years of experience supporting senior executives in a fast-paced environment, demonstrates excellent judgment with confidential information, and can manage shifting priorities under tight deadlines. This position is based in the Journal’s New York newsroom and requires in-office work five days per week. Occasional availability outside standard business hours may be required to support breaking news coverage or urgent scheduling needs.

Requirements

At least five years of experience as an executive assistant or in a similar role supporting senior executives.
Proven ability to manage multiple priorities and competing deadlines with composure and sound judgment.
Exceptional discretion and demonstrated ability to handle confidential information with the utmost integrity.
Strong written and verbal communication skills.
Highly organized, with meticulous attention to detail and strong follow-through.
Proficiency in Microsoft Office and/or Google Workspace, calendar management tools, and expense-reporting systems.
Flexibility and willingness to adapt quickly to shifting priorities in a 24/7 news environment.
Collaborative, team-oriented approach and willingness to provide backup coverage for other executive offices as needed.
Professional demeanor and sound judgment when interacting with senior leaders, journalists, and external contacts at all levels.

Nice To Haves

Experience supporting senior executives in a newsroom, media company, or other fast-paced professional environment.

Responsibilities

Manage complex, frequently changing calendars for two Deputy Editors in Chief, proactively resolving scheduling conflicts and prioritizing competing demands.
Coordinate internal and external meetings, including interviews and events, and arrange logistics, agendas, and briefing materials.
Arrange domestic and international travel, including flights, hotels, ground transportation, and visas; process expense reports accurately and on time.
Serve as a primary point of contact for the Deputy Editors in Chief, screening and prioritizing calls, emails, and requests with professionalism and discretion.
Prepare, proofread, and format correspondence, memos, presentations, and other materials on behalf of the Deputy Editors in Chief.
Liaise with senior leaders, reporters, editors, and external contacts, representing the Deputy Editors in Chief with professionalism and sound judgment.
Provide backup coverage for the Executive Assistant to the Editor in Chief and the Executive Assistant to the Managing Editor during absences, high-volume periods, or as otherwise needed.
Handle highly confidential and sensitive information, including personnel matters, editorial strategy, and pre-publication material, with absolute discretion.
Anticipate the needs of the Deputy Editors in Chief, proactively solve problems, ensure timely follow-through, and effectively manage their time.
Coordinate special projects, newsroom events, and off-site meetings as assigned.
Maintain organized filing systems, contact databases, and office records.
Partner with other executive assistants across the newsroom to coordinate schedules and share coverage.