Executive Assistant

Corden Pharma Colorado• Boulder, CO, US, CO

43d•$85,000 - $90,000•Onsite

About The Position

The Executive Assistant provides strategic administrative and operational support to the Managing Director, Colorado, and the EVP, Global Head of BU Peptides. The role supports the leaders’ priorities, communications, schedules, and business initiatives, serving as a trusted partner and central point of coordination for internal and external stakeholders. It also supports strategic projects, leadership meetings, and business operations to promote alignment, efficiency, and organizational effectiveness. The position is based onsite in Boulder, Colorado, with regular in-office presence expected. Reasonable flexibility is available for personal appointments and occasional scheduling needs. The role may require after-hours and weekend work on occasion. Corden Pharma Colorado manufactures pharmaceutical products under applicable current Good Manufacturing Practices (cGMP), FDA, ICH Q7, and other global regulations. Employees are expected to follow established procedures and perform their duties safely and in support of the company’s quality objectives.

Requirements

Three years of experience supporting senior executives, preferably in pharmaceutical, biotechnology, life sciences, manufacturing, or other regulated industries.
Experience providing administrative support to senior leaders and executives.
Advanced proficiency in Microsoft Office, particularly Outlook, PowerPoint, Excel, and Word, including complex calendar management, executive-level presentations, report preparation, and data analysis.
Strong written and verbal communication skills.
Excellent time-management, multitasking, and organizational abilities.
Knowledge of office procedures, filing systems, and administrative workflows.
High attention to detail and problem-solving skills.
Ability to handle confidential and sensitive information.
Ability to read and interpret safety rules, operating and maintenance instructions, and procedure manuals; write routine reports and correspondence; and speak effectively before groups of customers or employees.
Ability to perform basic arithmetic and calculate rates, ratios, and percentages, and to draw and interpret bar graphs.
Ability to apply common-sense understanding to instructions and address problems involving several concrete variables in standardized situations.
Ability to meet the physical demands of the role, including regularly sitting, frequently talking or hearing, occasionally standing, walking, working with hands, reaching above shoulder height, and occasionally lifting or moving up to 25 pounds.
Bachelor’s degree preferred; equivalent education, training, and experience will be considered.

Nice To Haves

Experience in the pharmaceutical, biotechnology, life sciences, manufacturing, or another regulated industry.
Experience with SAP and Smartsheet.
Bachelor’s degree.

Responsibilities

Provide administrative support to the Managing Director, Colorado, and the EVP, Global Head of BU Peptides.
Manage complex executive calendars, including meetings across sites, leadership meetings, customer engagements, and strategic initiatives.
Coordinate domestic and international travel, including itineraries, accommodations, transportation, and expense reporting.
Prepare meeting agendas, presentations, briefing materials, reports, and correspondence.
Anticipate executive needs and maintain awareness of organizational priorities.
Track leadership-meeting follow-ups and commitments and ensure timely completion.
Gather relevant information, documents, and background materials to prepare executives for meetings.
Screen and prioritize emails, phone calls, and correspondence.
Manage expense reports, invoices, and other administrative requirements.
Handle confidential and sensitive information with discretion and professionalism.
Serve as a primary liaison between the executives and corporate leadership, the Board, and investors.
Coordinate and participate in leadership meetings, including agendas, materials, logistics, minutes, and action-item tracking.
Partner with department leaders to align on initiatives, deadlines, and organizational priorities.
Assist with planning and execution of site-wide leadership events, town halls, employee meetings, and organizational activities.
Facilitate communication and information flow between departments while maintaining confidentiality.
Prepare and analyze monthly management corporate reports, including formatting, editing, and compiling department data for timely submission.
Support site and executive/customer visits by coordinating schedules, meeting rooms, presentations, and hospitality.
Coordinate communications and logistics for audits, inspections, corporate visits, and other high-visibility activities as needed.
Arrange offsite meeting venues and logistics.
Order catering for lunch meetings and department requests, and facilitate dinner reservations.
Keep conference rooms in order, distribute Wi-Fi information, and submit IT and Facilities requests as needed.
Handle conference equipment requests and follow up with IT to ensure equipment is functional and prepared for meetings.
Follow up on facility, maintenance, and janitorial requests.
Manage conference-registration logistics and assist with event coordination as needed.
Be available to work after hours and on weekends on occasion.
Perform duties safely and follow applicable cGMP procedures and quality requirements.

Benefits

401(k) matching: company contributes 100% of the first 6%, with 100% vesting after two years of service.
Accident Plan.
Critical Illness Insurance.
Dental Insurance.
Disability Insurance.
Employee Assistance Program.
Flexible Spending Account.
Health Insurance PPO/HSA.
Hospital Indemnity Plan.
ID Theft Protection.
Life Insurance.
Paid Parental Leave.
Tuition Reimbursement.
Wellness Program.
Three weeks of vacation in the first year.
Vision Insurance.