Executive Assistant

Maven Recruiting Group•San Francisco, CA

21d•Onsite

About The Position

A fast-growing and innovative software development startup is seeking a highly polished Executive Assistant to support its Founder & CEO. This is a unique opportunity to serve as a true strategic partner to a visionary leader, operating at the center of a dynamic organization during an exciting stage of growth. The ideal candidate is exceptionally organized, highly intuitive, and thrives in fast-paced environments where priorities shift quickly and no two days look the same. The Executive Assistant will act as a trusted right hand to the Founder & CEO, managing complex scheduling, coordinating high-level communications, and helping drive operational efficiency across the executive's day-to-day activities. This position requires outstanding judgment, discretion, and the ability to anticipate needs before they arise. The successful candidate will be comfortable navigating ambiguity, interacting with senior stakeholders, and seamlessly balancing strategic support with hands-on execution.

Requirements

Experience supporting Founders or CEOs in high-growth environments
Prior startup, finance or technology industry experience strongly preferred
Exceptional organizational skills with the ability to manage multiple priorities simultaneously
Highly proactive with a strong sense of ownership and accountability
Outstanding written and verbal communication skills
Strong business judgment, discretion, and emotional intelligence
Comfortable working onsite five days per week and traveling occasionally as business needs require
Tech-savvy and proficient with modern productivity and collaboration tools

Responsibilities

Manage an intricate and ever-changing calendar, prioritizing meetings, commitments, and competing demands
Coordinate domestic and international travel arrangements, including detailed itineraries and occasional executive travel accompaniment
Serve as a gatekeeper and representative of the Founder & CEO, managing communications with professionalism and discretion
Prepare meeting materials, presentations, agendas, and follow-up action items
Partner closely with internal leadership and external stakeholders to facilitate efficient communication and execution
Track priorities, deadlines, and key initiatives to ensure timely follow-through across multiple workstreams
Assist with special projects, events, board-related activities, and executive-level meetings
Handle confidential and sensitive information with the utmost integrity and professionalism