Executive Assistant

Walmart • Bentonville, AR

2d • Onsite

About The Position

The Executive Assistant coordinates projects, schedules, company and business-related events, and related travel and visitor arrangements with minimal direction. The role manages leadership and team calendars, prepares and edits communications, handles incoming messages, and prioritizes requests using business knowledge. It also supports financial and business data management, including gathering and reconciling data, maintaining reports, processing invoices and expense reports, and protecting confidential information.

The Executive Assistant serves as a contact and resource for associates and business partners, filters requests for leadership, shares information, and may mentor or guide other assistants. The position provides advice on best practices, supports business solutions and stakeholder relationships, and adapts to changing priorities and responsibilities. It is expected to model company policies, values, ethics, integrity, inclusion, collaboration, customer focus, continuous improvement, and responsible use of digital tools.

Requirements

• Bachelor’s degree in Business, Operations, or a related field, or 2 years of experience in field, administration, operations, or a related area.

Nice To Haves

• Microsoft Office

Responsibilities

• Coordinate plans and schedules for projects and company and business-related events, identifying options, resources, and cost efficiencies.
• Establish event dates, timelines, and agendas; coordinate technology needs, pre-travel preparation, and business needs; and liaise with visiting associates and guests.
• Manage leadership and team calendars, coordinating appointments, anticipating meeting-preparation needs, maintaining calendars and meeting-room use, and prioritizing requests.
• Prepare, draft, review, edit, and send electronic, verbal, and written communications on behalf of leadership; follow up on requests and prioritize incoming messages.
• Coordinate collection of financial and business data; compile, forecast, and reconcile divisional data; identify and escalate risks; and create and maintain reports, tools, and templates.
• Maintain the security and confidentiality of sensitive information and process invoices and expense reports, reviewing for exceptions and making time adjustments as needed.
• Serve as an associate contact and resource, obtain information, offer solutions, filter leadership requests, and resolve internal and external customer requests.
• Mentor, guide, or delegate to other assistants; maintain an internal network for sharing and escalating information; and conduct technical coordinator activities.
• Provide expert advice and guidance on information and best practices, and support action plans aligned with customer and business needs.
• Build stakeholder relationships and partnerships, identify business needs, carry out necessary processes, monitor results, and pursue improvement opportunities.
• Model company policies, procedures, mission, values, ethics, and integrity; support a respectful, inclusive, and collaborative workplace and continuous improvement.

Benefits

• Competitive pay and performance-based bonus awards
• Medical, vision, and dental coverage
• 401(k)
• Stock purchase
• Company-paid life insurance
• Paid time off, including sick leave
• Parental leave
• Family care leave
• Bereavement leave
• Jury duty leave
• Voting leave
• Short-term and long-term disability
• Company discounts
• Military Leave Pay
• Adoption and surrogacy expense reimbursement
• PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes
• Live Better U education benefit, including tuition, books, and fees for eligible programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level