Executive Assistant - Human Resources

Landstar System, Inc. • Jacksonville, FL

57d • Onsite

About The Position

The Executive Assistant provides a broad range of administrative and analytical support to the Chief Human Resource Officer. The role handles highly confidential and complex administrative duties, proactively keeps the executive informed about important matters and their impacts through strategic thinking and information analysis, and serves as a buffer and liaison for the executive when responding to internal and external requests. The successful candidate is a creative problem-solver skilled at creating presentations, analyzing reports, and prioritizing competing priorities.

The position is based in Jacksonville, Florida, with a Monday–Friday schedule from 8 a.m. to 5 p.m. Landstar describes its workplace as safe and professional, and offers competitive compensation and benefits.

Requirements

• Bachelor’s degree or equivalent experience.
• One year of experience supporting an executive.
• Ability to maintain confidentiality.
• Proficiency in Office 365 applications, including MS Teams.
• Excellent oral and written communication skills.
• Excellent interpersonal skills.
• Professional phone etiquette and demeanor.
• Excellent customer service skills.
• Expense reporting skills.
• Ability to make, book, and manage travel arrangements.
• Excellent time management skills.
• Familiarity with DocuSign.

Nice To Haves

• One year of experience supporting the HR function.

Responsibilities

• Manage the day-to-day operation of the executive's office.
• Screen and handle executive phone calls.
• Manage calendars and schedule appointments for one or more executives.
• Coordinate and arrange meetings, conferences, and presentations.
• Draft and edit correspondence, reports, presentations, and meeting minutes.
• Code and process invoices for payment using an automated system.
• Conduct research and compile data for projects.
• Prioritize and manage competing priorities.
• Coordinate travel arrangements and complete expense reports.
• Perform data entry and file management.
• Prepare budget spreadsheets and invoicing.
• Develop PowerPoint presentations.
• Answer and screen phone calls, take messages, and respond to inquiries.
• Proofread documents for accuracy and completeness.
• Perform other duties as assigned.

Benefits

• Affordable medical plans
• Employer 401(k) match
• Paid time off
• Tuition assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Senior