Executive Assistant

German American Bank•Jasper, IN

50d

About The Position

The Executive Assistant provides high-level administrative support to the Chief Banking Officer, Chief Commercial Banking Officer, Chief Credit Officer, and other Executive Committee members. The role regularly communicates key information with external vendors, legal counsel, accounting firms, and shareholders for a publicly traded company. It requires strong organization, attention to detail, discretion, initiative, and the ability to manage multiple priorities, projects, and professional relationships. The Executive Assistant oversees details affecting Executive Committee schedules, coordinates appointments and travel, communicates critical information, and administers assigned projects. Routine work includes gathering, compiling, and distributing data; supporting executive meetings and committees; assisting with the annual proxy statement; and providing support related to mergers and acquisitions. The position is part of the Executive Administrative Team and collaborates with Executive Officers to align departmental strategy with organizational goals. Employees are expected to adhere to applicable compliance laws, regulations, and Bank policies and procedures, including those concerning the Bank Secrecy Act, Anti-Money Laundering, and Countering the Financing of Terrorism.

Requirements

Three or more years of experience serving as an Executive Assistant, Administrative Assistant, or in a similar role.
Proficiency in Microsoft Office programs, especially Excel, PowerPoint, Word, and Outlook.
Strong organization and coordination skills, including calendar management, travel arrangements, and handling incoming inquiries.
Ability to maintain confidentiality and discretion when handling sensitive Company information.
Ability to act proactively and anticipate the needs of Executive team members.
Ability to travel as needed, less than 10%.
Strong customer service, written and verbal communication, relationship-building, and decision-making skills.
Ability to motivate others, think critically, solve complex problems, and deescalate situations with team members or customers.
Ability to build relationships across diverse teams, facilitate work, achieve goals, and implement corporate strategies.
Ability to use logic, manage time, apply available resources and partnerships to solve problems, work with speed and accuracy, and quickly grasp technical information.
Ability to work independently and as a team member.

Nice To Haves

Experience using a CRM system.
Bilingual or multilingual ability.
Knowledge of banking.

Responsibilities

Provide high-level administrative support to the Chief Banking Officer, Chief Commercial Banking Officer, Chief Credit Officer, and other Executive Committee members.
Communicate key details with external vendors, legal counsel, accounting firms, and shareholders.
Coordinate and schedule executive appointments, calendars, and travel arrangements.
Administer projects assigned to the role and develop and execute project plans as needed.
Gather, compile, and distribute data.
Work with Executive Committee members on meetings, scheduling, committees, and the annual proxy statement.
Provide additional support as needed during mergers and acquisitions.
Collaborate with Executive Officers to align departmental strategy or direction with organizational goals.
Maintain confidentiality of corporate, personnel, and other work-related information.
Adhere to compliance laws, regulations, and established Bank policies and procedures, including Bank Secrecy Act, Anti-Money Laundering, and Countering the Financing of Terrorism requirements.

Benefits

Medical, dental, and vision insurance.
Short-term disability, long-term disability, and life insurance.
17 days of paid time off, 11 paid holidays, and bereavement leave.
Educational assistance program.
Wellness benefits.
Life event coverage.
Paid parental bonding leave.
Service awards.
401(k) match.
Stock purchase plan.
National and local discounts on computers, vacations, phones, and retail shopping.
Logo wear discounts.
Free checking account, checks, and discounted bank services.