Executive Assistant - BCL

Bass Pro Shops•Ridgedale, MO

8d•Onsite

About The Position

The Executive Assistant supports the executive team by managing tasks and coordinating meetings, appointments, and events. The role coordinates meeting logistics, travel, expense reporting, communications, and records; supports in-person and online meetings; welcomes visitors; and prepares research, memos, and presentations. The position may include travel to support special events and driving executives to meetings, appointments, airports, and other destinations. Work is on-site only and is not remote. Occasional travel is required. The role operates under general supervision using established procedures, with occasional independent judgment and opportunities to recommend improvements to work procedures, policies, and practices. Other duties may be assigned.

Requirements

High school diploma or equivalent required.
At least 2 years of experience providing administrative support to executive leadership.
Valid driver’s license and clean driving record required.
High proficiency in Microsoft Office products and Zoom meetings.
Knowledge of basic computer hardware and software, administrative and clerical procedures, filing and records management, and office procedures and terminology.
Effective written and oral communication, reading comprehension, and customer service skills.
Ability to apply analytical and critical thinking, handle numbers, and develop creative solutions.
Knowledge of applicable laws, legal codes, government regulations, and agency rules.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Coordinate meeting logistics, including preparing agendas, booking meeting rooms, arranging catering, and setting up conference rooms.
Arrange domestic and international air travel, hotels, transportation, and other travel needs; prepare travel documents for executives, staff, and guests.
Review and reconcile expense receipts and invoices, and prepare and process accurate, compliant, properly categorized expense reports.
Manage logistics for internal and external meetings, events, conferences, and presentations.
Facilitate communication between the President, executives, staff, and external stakeholders.
Manage and prioritize incoming correspondence and ensure prompt responses.
Handle confidential and sensitive information with discretion.
Maintain accurate, up-to-date filing and trace systems.
Facilitate in-person and online meetings via Zoom or Teams, providing audiovisual support as needed.
Greet visitors and VIP guests and assist with their needs.
Plan, assist with, and travel to provide staff support for special events as necessary.
Conduct research and draft memos and PowerPoint presentations.
Drive executives safely and efficiently to meetings, appointments, airports, and other destinations while maintaining service and confidentiality.
Perform other duties as assigned.