Executive Assistant

Benchmark Education Company•New Rochelle, NY

11d•Onsite

About The Position

The Executive Assistant provides high-level administrative support to a senior executive by managing complex calendars, coordinating meetings and travel, and helping ensure efficient operation of executive schedules. The role serves as a trusted partner, balancing business priorities, personal commitments, and confidential matters while maintaining professionalism and attention to detail. The position is onsite at the company’s New Rochelle, New York office. Benchmark Education Company is a family-owned publisher of English and Spanish literacy and language resources, digital assessments, and professional development for educators. The company has operated for more than 25 years and describes its materials as grounded in Science of Reading research. Benchmark Education Publishing and its affiliates are Equal Opportunity Employers.

Requirements

Bachelor’s degree preferred or equivalent professional experience.
At least 5 years of experience supporting senior executives or C-suite leaders.
Exceptional organizational, time-management, and multitasking skills.
Strong written and verbal communication abilities.
Advanced proficiency in Microsoft Office Suite, Outlook, Teams, and calendar management tools.
Ability to manage competing priorities in a fast-paced environment.
High level of professionalism, discretion, and confidentiality.

Nice To Haves

Bachelor’s degree.

Responsibilities

Manage complex executive calendars, including business meetings, personal appointments, and special events.
Prioritize scheduling requests and resolve conflicts to optimize executive time and availability.
Coordinate internal and external meetings across multiple time zones.
Distribute agendas, materials, and logistics so executives are prepared for upcoming meetings.
Schedule and coordinate meetings, board meetings, leadership team meetings, and off-site events.
Arrange meeting logistics, including conference rooms, virtual meeting platforms, catering, and presentation materials.
Track action items and follow up on key commitments when requested.
Serve as a primary point of contact for meeting participants and stakeholders.
Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries.
Prepare travel schedules and ensure executives have required travel documentation.
Manage travel changes and resolve issues before or during travel.
Process travel-related expenses and maintain accurate records.
Handle confidential and sensitive information with discretion and professionalism.
Prepare correspondence, reports, presentations, and other business documents.
Manage expense reports, invoices, and executive-related administrative processes.
Support the planning and execution of executive events and special projects.
Act as a liaison between executives and internal or external stakeholders.
Build working relationships across all levels of the organization.
Use sound judgment in responding to inquiries and directing requests appropriately.