Executive Assistant

Block Imaging Parts & Service • Holt, MI

16d • Onsite

About The Position

Provide high-level administrative support to executive leadership by managing schedules, coordinating meetings, and handling administrative details. Serve as a key point of contact for senior staff, managing appointments and confidential matters with professionalism and discretion. Oversee assigned projects, including research and report preparation, and perform a range of administrative tasks in support of executive operations.

The role supports Block Imaging’s “People Matter” mission and its values of Integrity, Honor, and Growth, while fostering the mindsets of Together, Thoughtful, and Transparent. The position is primarily performed indoors in a standard, climate-controlled office setting with moderate noise. Team members must be able to perform the essential functions with or without reasonable accommodation.

Requirements

• Strong organizational and time-management skills, including the ability to prioritize, meet deadlines, and manage multiple tasks.
• Excellent communication skills, including active listening, professional writing, verbal communication, and discretion.
• Flexible, solution-oriented problem-solving and critical-thinking skills, with composure and mature leadership in fast-paced or changing situations.
• Professionalism and confidentiality, including treating others with respect, using tact, and representing leadership with diplomacy.
• Strong interpersonal and teamwork skills that foster positive relationships and effective collaboration.
• Proficiency in Microsoft Office and general computer skills, including Excel, Word, Outlook, PowerPoint, and internet research; ability to quickly learn administrative tools and processes.
• Ability to remain stationary for extended periods, type frequently, communicate effectively by speaking, hearing, and reading, and move occasionally within the office.
• Ability to lift up to 10 pounds.

Nice To Haves

• Preferred 1–3 years of experience in an administrative role.
• Associate’s degree in business or equivalent experience.

Responsibilities

• Manage the leader’s office administration, including schedules, calendars, correspondence, and incoming communications.
• Coordinate and prepare executive and team meetings, including logistics, materials, and follow-up.
• Arrange and manage travel, including flights, accommodations, and meeting schedules.
• Handle special projects and research assignments, prepare reports, and support business or legal initiatives.
• Serve as a key point of contact for the leader and senior staff, ensuring smooth communication and maintaining strict confidentiality.
• Support management team projects and provide informed feedback when requested.
• Support team events and stay aware of team needs, elevating issues when appropriate.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree