Executive Assistant

WIN Waste Innovations•Newington, NH

26d•Onsite

About The Position

WIN Waste Innovations is looking for an Executive Assistant at our corporate office in Portsmouth, NH. This person will provide diverse and advanced secretarial, administrative duties for WIN Waste Innovations Middle Management and the Senior Leadership Team. This individual's work assignments will be complex in nature, and require considerable judgment, tact, creativity, and initiative in order to come up with favorable solutions.

Requirements

High level of organizational and time management skills with strong attention to detail and accuracy
Excellent verbal, written, and problem-solving skills
Ability to work independently and prioritize work effectively within established deadlines and timeframes; knows how to quickly respond to changing needs and to balance competing responsibilities
Ability to manage and communicate upwards effectively as well as build strong relationships across the organization to accomplish objectives
Able to lead projects or aspects of projects with coaching and feedback
Ability to ask questions and learn quickly; comfortable with managing ambiguous situations
High degree of professional and enthusiasm
Ability to handle sensitive and/or classified material strictly in accordance with corporate policy and written instructions while demonstrating tact.
Proactive and resourceful to anticipate the needs of Middle Management and the Senior Leadership Team
A team player who works well with others and thrives in a team environment
Results-driven; strives to produce the best results
Strong leadership capabilities
Demonstrated research capabilities
Bachelor's Degree from an accredited college or university in Business Management or related field.
A minimum of 4 years of experience in a fast-paced environment as a Project Manager/Coordinator or Executive Assistant.
Proven excellence in Microsoft applications: Word, PowerPoint, Excel, Teams, SharePoint, etc.

Responsibilities

Comprehensive scheduling and domestic travel arrangements
Process expense reports as assigned
Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments.
Coordinates data from a variety of sources for inclusion in technical reports and presentations; performs independent research and prepares information for special projects as assigned.
Administers the department record keeping system; updates various department records and publications; ensures that department files are maintained in accordance with company policies and procedures.
Assist with quarterly board meeting preparation and board book production
Assist with organizing and planning company events as assigned by the Manager
Cover Executive Assistant team members workload when absent/and or on vacation
Front desk coverage when Office Administrator is out of office/vacation
Other duties as assigned
Maintain positive work environment by acting and communicating in a manner so that you get along with customers, clients, vendors, co-workers and management.