Executive Assistant

Prewett Pest Control•Auburn, AL

19h•Onsite

About The Position

The Executive Assistant (EA) plays a critical role in supporting the CEO and executive leadership team by managing daily operations, optimizing workflows, and ensuring that the executive’s time is used efficiently. The EA will serve as the primary point of contact for internal and external stakeholders, managing correspondence, scheduling, and organizational tasks with professionalism and discretion. This role requires exceptional communication skills, strong organizational abilities, and a proactive approach to solving problems. The scope of companies encompasses Prewett Holdings Group, Prewett Pest Control, and subsidiaries.

Requirements

3+ years of experience in an executive assistant or similar administrative role.
Bachelor’s degree or equivalent experience.
Strong verbal and written communication skills with attention to detail.
Excellent organizational and multitasking abilities, with the ability to prioritize competing demands.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common office software.
Ability to work independently, make decisions in the executive's best interest, and anticipate needs.
Ability to handle sensitive information with confidentiality and professionalism.
Strong time management skills, with the ability to meet deadlines in a fast-paced environment.

Nice To Haves

Prior experience supporting C-suite executives is a plus.
Experience with project management tools (e.g., Asana, Trello, etc.) is a plus.
Knowledge of CRM tools
Quickbooks or AR/AP software
Google/Microsoft Cloud Platforms (cloud drives/storage, calendars, email systems)
Payroll processing

Responsibilities

Manage and optimize executive’s calendar by scheduling meetings, appointments, and travel arrangements.
Prioritize meetings and events based on urgency and importance.
Act as the main point of contact for phone calls, emails, and other communications, ensuring prompt and professional responses.
Draft and edit letters, emails, and presentations.
Organize meetings, including preparing agendas, gathering materials, taking notes, and following up on action items.
Ensure smooth logistics for in-person and virtual meetings.
Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.
Ensure all travel-related needs are met in a timely manner.
Maintain and organize both digital and physical files, ensuring all important documents are easily accessible.
Draft and prepare reports, presentations, and spreadsheets as needed.
Assist with various ad-hoc projects, offering organizational support, tracking deliverables, and ensuring deadlines are met.
Foster relationships with internal and external stakeholders, including clients, vendors, and business partners.
Maintain a high level of professionalism and confidentiality.
Coordinate logistics for company events, conferences, and other special occasions as requested by the executive team.
Monitor and process expense reports, ensuring compliance with company policies.
Keep track of budgets and assist with financial planning as required.
Manage office supplies, equipment, and facilities to ensure a well-functioning and organized office environment.