Executive Assistant

MedElite Group, LLC. • Hollywood, FL

7d • $75,000 - $80,000

About The Position

MedElite is seeking a detail-oriented and proactive Executive Assistant to support its healthcare leadership team. The opportunity is open to candidates based in Florida or New York, with locations listed as Hollywood, Florida, or Brooklyn, New York. The role is suited to someone with 3–5 years of administrative experience who is skilled at managing schedules, meeting deadlines, and following through on critical tasks. The Executive Assistant coordinates meetings and communications, tracks action items, maintains sensitive records, prepares meeting materials, and provides general administrative support.

Requirements

• 3–5 years of experience in an administrative, coordinator, or support role; healthcare experience is preferred.
• Exceptional organizational skills and attention to detail.
• Strong time management skills and the ability to handle multiple priorities and meet deadlines.
• Proficiency in Google Workspace and/or Microsoft Office Suite, especially Google Calendar, Docs/Word, and Sheets/Excel.
• Excellent written and verbal communication skills.
• Discretion and professionalism when handling confidential information.
• A self-starter with a positive attitude and a strong sense of follow-through.

Nice To Haves

• Prior experience supporting executive leadership.
• Familiarity with EMR systems and HIPAA compliance.
• Experience using project management or task-tracking tools such as Asana.

Responsibilities

• Coordinate complex scheduling for internal and external meetings, including meetings with providers, administrative staff, and partner organizations.
• Maintain calendars and ensure timely reminders, agenda distribution, and post-meeting follow-ups.
• Track meeting action items and deadlines to support follow-through and accountability.
• Support preparation of meeting materials and presentations.
• Maintain organized filing systems for sensitive documents and correspondence.
• Assist with drafting and formatting emails, memos, and communications for internal and external stakeholders.
• Serve as a liaison between departments and providers to streamline coordination and communication.
• Provide general administrative support, including data entry, document management, and special projects.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Company-sponsored life insurance
• 401(k)
• Short- and long-term disability
• Paid time off
• Commuter benefits
• Collaborative, mission-driven environment
• Work-life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed