Executive Assistant

Clarios • Glendale, AZ

25d • Hybrid

About The Position

The Executive Assistant provides high-level, administrative and operational support. This role serves as a trusted partner, enabling executive effectiveness through the management of complex schedules, coordination of cross-functional priorities, and oversight of seamless day-to-day operations. Success in this role requires exceptional judgment, discretion, proactive problem-solving, and the ability to anticipate needs in a fast-paced, dynamic environment. The ideal candidate demonstrates strong emotional intelligence and a positive, approachable demeanor, fostering trusted partnerships and smooth collaboration across the leadership team.

Requirements

• Bachelor’s degree or equivalent combination of education and experience
• Proven experience supporting senior leaders in an Executive Assistant or similar role
• Exceptional organizational, time-management, and prioritization skills
• Strong written and verbal communication abilities
• Demonstrated professionalism and ability to handle confidential information
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to work independently, anticipate needs, and manage multiple priorities with minimal direction

Nice To Haves

• Experience supporting a President, C-level executive, or senior leadership team
• Exposure to project management, operations, or business support functions
• Familiarity with scheduling, CRM, and collaboration tools
• Strong problem-solving skills with sound judgment and decision-making ability

Responsibilities

• Provide comprehensive administrative support ensuring alignment, efficiency, and effective use of executive time
• Manage challenging calendars, including scheduling meetings across multiple time zones and balancing competing priorities
• Coordinate travel arrangements, including itineraries, accommodations, and expense management
• Prepare agendas, presentations, reports, briefing materials, and executive communications
• Serve as a central point of contact for internal and external stakeholders, screening and prioritizing requests with professionalism and discretion
• Coordinate leadership meetings, off-sites, and conferences, including logistics, materials, and follow-up on action items
• Track deadlines, deliverables, and commitments to ensure timely execution of business priorities
• Maintain organized and secure filing systems, both digital and physical
• Handle sensitive and confidential information with the highest level of integrity and discretion
• Support internal and external events and special initiatives as assigned
• Identify opportunities to streamline administrative workflows and improve operational efficiency
• Monitor expenses, prepare expense reports, and support budget management as applicable
• Assist with project coordination and ad hoc initiatives to support regional leadership objectives

Benefits

• Medical, dental and vision care coverage
• 401(k) savings plan with company matching
• Tuition reimbursement
• Perks and discounts
• Parental and caregiver leave programs
• Paid time off
• Flexible spending
• Short- and long-term disability
• Basic life insurance
• Business travel insurance
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Senior