Executive Assistant

DT Global • Ottawa, ON

6d

About The Position

The Executive Assistant role will provide high level administrative and coordination support to the Group Chief Operations Officer and the Chief Financial Officer, including day-to-day operational support and assist with business improvement strategies to contribute to the overall success of the business.

Requirements

• At least 4 years’ experience in Personal Assistant, Executive Assistant, or administrative role
• Strong written and communication skills
• Excellent attention to detail, organisational and time management skills
• Reliable and trustworthy nature when dealing with confidential issues and staff at all levels
• Establish and maintain harmonious working relationships with superiors, co- workers, clients and suppliers.
• Keen to learn existing systems and identify opportunities for improvement.
• Uphold confidentiality, discretion and integrity at all times.

Nice To Haves

• Experience in the International Development sector.
• Experience in executive or administrative support to a COO or CFO role.

Responsibilities

• Provide proactive executive support to the Group Chief Operating Officer (COO) and Group Chief Financial Officer (CFO).
• Manage complex executive calendars, meeting schedules and competing priorities across multiple time zones.
• Coordinate domestic and international travel, including itineraries, accommodation and logistics.
• Prepare executive correspondence, presentations, reports, briefing papers and meeting materials.
• Support the co-ordination of Executive Leadership Team (ELT) logistics, agenda and action registers as required.
• Monitor and follow up on key actions and deliverables to ensure timely completion.
• Act as the primary liaison between the COO, CFO and internal and external stakeholders, maintaining strong professional relationships.
• Provide administrative support for business transformation initiatives and strategic projects under the remit of the COO and CFO.
• Manage confidential information with the highest level of professionalism, integrity and discretion.
• Coordinate document approvals, signatures and executive workflows.
• Organise and maintain executive filing systems, records and governance documentation.
• Manage executive expenses, purchase requests and other administrative processes as required.
• Identify opportunities to improve executive office processes, efficiency and ways of working.
• Anticipate the needs of the COO and CFO, providing proactive support that enables effective leadership and decision-making.
• All other administrative duties as directed by the COO and CFO.

Benefits

• We are committed to the ongoing professional and personal development of all our people, helping them grow and reach their full potential.
• Harnessing their talent, maximising their contribution, and rewarding performance are all integral to our success.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed