Executive Assistant

The Economist Group • New York, NY

9h • Hybrid

About The Position

We are seeking a proactive, highly organized Executive Assistant & Office Manager to support the US Leadership Team and New York office on-site, working closely with the Chief People Officer, Chief Economist, and other US senior leaders. This role combines executive support, operational coordination, and office leadership. The successful candidate will act as a trusted partner and gatekeeper, ensuring smooth operations, coordination and collaboration with the EA team at our London Headquarters, strong stakeholder alignment working closely with our US Leadership team, and ensuring an efficiently run NY office.

Requirements

• Significant experience supporting senior executives, including board-level exposure
• Experience in executive support, sales coordination, operations, or event logistics
• Experience in utilising AI to improve efficiency in processes
• Advanced proficiency in Microsoft Office and Google Workspace
• Strong presentation development and minute-taking skills
• Experience with travel logistics, expense management, and vendor coordination
• Excellent written and verbal communication skills
• Strong organizational, financial, and commercial acumen
• High discretion and professionalism
• Ability to anticipate challenges and proactively problem-solve
• Proficiency in Zoom, Slack, Salesforce, travel booking platforms and project management tools
• Energy & resilience
• Emotional intelligence
• Collaboration & teamwork
• Customer focus
• Commitment to excellence
• Commercial acumen
• Growth mindset
• Results orientation

Responsibilities

• Manage complex executive calendars across email, Slack, Google Meet, and Zoom.
• Coordinate domestic and international travel, including expense tracking and reimbursements.
• Organize internal and external meetings, preparing agendas, briefing materials, minutes, and follow-ups.
• Draft presentations for Town Halls and leadership meetings.
• Support in scheduling US Leadership speaking engagements, aligning with business priorities.
• Evaluate event invitations for strategic and revenue alignment.
• Coordinate on-site logistics, client dinners, and branded merchandise.
• Process and code invoices and expenses.
• Manage vendor onboarding, contractor payments, and financial records.
• Process internal new hires requisitions and support.
• Manage executive communication channels.
• Serve as a key point of contact for internal and external stakeholders.
• Welcome guests and oversee professional meeting space setup.
• Coordinate US leadership meetings and liaise with the London EA team as needed.
• Provide support and strategic partnership for the CPO and the People Leadership Team, taking initiative and ownership of tasks including understanding of the People Team priorities.
• TEG Board and TEG LT planning and preparation for meetings (Including Board pack collation).
• Manage the CPO’s diary with sound judgement and clear prioritisation, making informed decisions aligned to business and People Team priorities.
• Oversee NY office operations in collaboration with Facilities and the Regional People Business Partner.
• Plan quarterly and monthly office events (holiday party, summer events, wellbeing initiatives).
• Chair the social committee and drive employee engagement initiatives.
• Independently manage ad hoc and special projects assigned by CPO or US Leadership team.
• Ensure alignment between Global EA team on wider support of projects when needed.

Benefits

• Highly competitive pension or 401(k) plan
• Private health insurance
• 24/7 access to counselling and wellbeing resources through our Employee Assistance Program
• Work From Anywhere program (up to 25 days per year)
• Generous annual and parental leave
• Dedicated days off for volunteering
• Dedicated days off for moving home
• Free access to all The Economist content, including an online subscription, our range of apps, podcasts and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed