Executive Assistant, Development

Earthjustice•San Francisco, CA

About The Position

Earthjustice is seeking an Executive Assistant to provide executive administrative support to Development executives and the Director, Development Leadership Team (DLT). The role manages schedules, facilitates workflow, supports projects, coordinates meetings and events, and handles other critical administrative duties. The Executive Assistant anticipates information needs, proactively coordinates information flow, and helps create effective systems. The position works independently with minimal direction, advances action through ambiguity, responds quickly, and exercises sound judgment and discretion with confidential matters. It requires flexibility to reprioritize and adapt to different working styles, attention to detail and context, and a collaborative, problem-solving approach. This is a non-supervisory, full-time position working 37.5 hours per week and reporting to the Director, Development Leadership Team. Earthjustice prefers candidates willing to work at least one day per week from its San Francisco, Seattle, Los Angeles, Chicago, or Denver office. Remote candidates located in the contiguous United States who are willing to travel periodically will also be considered. Business travel of at least five days per year may be required for in-person planning meetings. Earthjustice is an environmental law organization focused on protecting people’s health, preserving places and wildlife, advancing clean energy, and combating climate change. The organization emphasizes justice, excellence, inclusion, and partnership. It offers a competitive salary based on work location and experience, comprehensive benefits, and a casual, congenial work environment. Applications must include a resume and cover letter and be submitted via Jobvite by November 12, 2026.

Requirements

At least 5 years of total administrative work experience and/or education.
Demonstrated experience supporting leadership, managing complex schedules, and supporting on- and off-site meetings.
Strong Microsoft Outlook calendar management experience coordinating multiple complex schedules across time zones.
Exceptional proficiency using the Office365 suite.
Ability to prioritize and multitask with strong attention to detail and excellent organizational skills in a fast-paced, high-volume role.
Outstanding interpersonal, organizational, verbal, and written communication skills.
Sound judgment and discretion when handling sensitive and confidential information.
Adaptability, resilience, curiosity, and openness to feedback.
Availability for at least 5 days of business travel per year as required for in-person planning meetings.
Demonstrated commitment to Earthjustice’s values of Justice, Excellence, Inclusion, and Partnership.

Responsibilities

Manage calendars and schedules for Development executives and the Director, DLT, coordinating with stakeholders to align time with strategic priorities.
Provide administrative and logistical support, including expense filing, travel coordination, document management, and task tracking.
Manage fundraising strategy processes and trainings, track opportunities, and prioritize departmental requests in partnership with the Director, DLT, and the Office of the President.
Coordinate, plan, and execute Development projects, initiatives, and communications.
Plan and organize logistics for development staff outings, trainings, retreats, and group activities, including the annual department-wide travel meeting.
Pursue professional development and contribute to a culture of learning by building skills and sharing knowledge.
Perform other duties as assigned.