Executive Assistant, Development

Earthjustice•Los Angeles, CA

9d•$87,200 - $113,900

About The Position

Earthjustice is the nation's leading environmental law organization, working to protect people’s health, preserve places and wildlife, advance clean energy, and combat climate change. The Executive Assistant provides executive administrative support to Development executives, including schedule management, workflow coordination, project support, meeting and event planning, and other critical administrative duties. The role anticipates information needs, coordinates information flow, and helps create effective systems. It requires independent work with minimal direction, responsiveness, sound judgment and discretion with confidential matters, adaptability across working styles and priorities, attention to detail and context, and collaborative problem solving. Reporting to the Director, Development Leadership Team (DLT), this is a non-supervisory position working 37.5 hours per week. Preference will be given to candidates willing to work at least one day per week from an Earthjustice office in San Francisco, Seattle, Los Angeles, Chicago, or Denver. Remote candidates in the contiguous United States who are willing to travel periodically will also be considered. Business travel of at least five days per year may be required for in-person planning meetings. The role’s responsibilities are approximately 70% executive administration and support and 30% meeting, logistical planning, coordination, and project support. Other duties may be assigned. The organization offers a competitive salary, comprehensive benefits, and a casual, congenial work environment. Salary varies by work location and experience.

Requirements

At least 5 years of total administrative work experience and/or education.
Demonstrated experience supporting leadership, managing complex schedules, and supporting on- and off-site meetings.
Strong Microsoft Outlook calendar management experience coordinating multiple complex schedules across time zones.
Exceptional proficiency using the Office365 suite.
Ability to prioritize and multitask with strong attention to detail and excellent organizational skills in a fast-paced, high-volume role.
Outstanding interpersonal, organizational, and verbal and written communication skills.
Sound judgment and discretion when appropriately handling sensitive and confidential information.
Adaptability, resilience, curiosity, and openness to feedback.
Availability for business travel of five or more days per year as required for in-person planning meetings.
Demonstrated commitment to Earthjustice’s values of Justice, Excellence, Inclusion, and Partnership.

Nice To Haves

Willingness to work at least one day per week from the San Francisco, Seattle, Los Angeles, Chicago, or Denver office.

Responsibilities

Serve as primary scheduler and calendar manager for Development executives and the Director, DLT, coordinating with stakeholders to align time with strategic priorities.
Provide administrative and logistical support, including expense filing, travel coordination, document management, and task tracking.
Manage fundraising strategy processes and trainings, track opportunities, and prioritize departmental requests in partnership with the Director, DLT, and the Office of the President.
Coordinate, plan, and execute Development projects, initiatives, and communications.
Plan, organize, and execute logistics for development staff outings, trainings, retreats, and group activities, including the annual department-wide travel meeting.
Pursue professional development, build skills, and share knowledge to contribute to a culture of learning.