Executive Assistant

Fashion Nova • Beverly Hills, CA

11d • Onsite

About The Position

Fashion Nova is seeking a high-performing Executive Assistant to provide comprehensive, high-level executive support primarily to the Chief Financial Officer. The Executive Assistant will serve as a primary point of contact for internal and external stakeholders, acting as a strategic gatekeeper and trusted partner. The role requires excellent judgment and discretion when managing sensitive and confidential information in a fast-paced environment.

The position manages complex schedules, communications, travel, expenses, meeting preparation, and project follow-up. It also coordinates across departments to address requests and operational issues, while adapting independently to shifting priorities and tight deadlines.

Requirements

• At least 8 years of dedicated executive support experience, preferably supporting C-suite executives such as a CFO, CEO, or founder in a fast-paced fashion retail, entertainment, or digital company.
• Bachelor’s degree or equivalent practical experience.
• Highly effective written and verbal communication skills, with flawless grammar, punctuation, and professional tone.
• Advanced skills in Microsoft Office Suite, including Word, Excel, and PowerPoint, and Google Workspace.
• Ability to build clean presentations and manage basic data and spreadsheets for financial or operational review.
• Proven ability to handle highly confidential corporate, financial, and personal information with integrity.
• Exceptional organizational skills and ability to prioritize tasks in real time under pressure.

Nice To Haves

• Experience supporting C-suite executives, preferably a CFO, CEO, or founder.
• Experience in a fast-paced fashion retail, entertainment, or digital company.

Responsibilities

• Serve as the main resource and key liaison for the CFO, managing the flow of information into and out of the executive’s office.
• Manage complex, rapidly changing calendars and prioritize executive time.
• Track ongoing projects, follow up with direct reports on deadlines, and keep the leadership team updated on project statuses.
• Coordinate domestic and international travel, itineraries, and lodging.
• Process executive expense reports and invoices accurately and regularly.
• Draft, review, and manage high-level internal and external communications, including emails, memos, and verbal messaging.
• Handle incoming mail and phone inquiries professionally.
• Prepare meeting agendas, briefing notes, presentations, and supporting materials for executive meetings, town halls, and events.
• Coordinate with departments across Fashion Nova to expedite requests, troubleshoot operational problems, and navigate competing demands.
• Work independently from conception to completion under tight deadlines and adapt to changing priorities, delays, and unexpected events.

Benefits

• New state-of-the-art headquarters in Beverly Hills.
• Formalized career paths for continued professional growth.
• Medical, dental, and vision insurance.
• 401(k) match with immediate vesting upon eligibility.
• Weekly catered lunches and a fully stocked kitchen pantry.
• Opportunities to travel for trade shows and vendor meetings.
• Summer Fridays with early departure.
• Team bonding events and programs.
• Employee discounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior