Executive Assistant

Dow Jones•New York, NY

20d•$110,000 - $140,000•Onsite

About The Position

We are seeking a highly organized, proactive, and adaptable Executive Assistant to provide high-level administrative support to the Chief of Staff to the CEO. This is a dynamic role that requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities across executives with evolving business needs. The ideal candidate is someone who thrives in a fast-paced environment, maintains confidentiality, and demonstrates initiative and good judgment. Five days a week in our midtown Manhattan office is required, limited travel.

Requirements

5+ years of experience supporting senior-level executives, preferably in a global organization
Exceptional organizational, time management, and multitasking skills
Strong written and verbal communication skills
Proficiency in Google Suite (Docs, Sheets, Slides, Drive, Gmail, Calendar), and familiarity with tools like Zoom, Concur, and Slack
Proven ability to handle sensitive information with discretion and maintain confidentiality
Proactive and resourceful with a strong sense of ownership and follow-through

Responsibilities

Manage complex calendars, including scheduling internal and external meetings, across time zones
Coordinate domestic and international travel arrangements and prepare detailed itineraries
Process expense reports, purchase orders, and invoices in a timely manner
Prepare meeting agendas, take notes, and follow up on action items
Act as a liaison between leaders and internal/external stakeholders
Prioritize tasks and allocate time effectively between executives
Assist with presentation creation, report formatting, and internal communications
Maintain and organize documents, files, and business records
Coordinate team events, offsites, and virtual/in-person meetings
Support onboarding of new team members or vendors