Executive Assistant

Paramount • Burbank, CA

9d • $80,000 - $110,000 • Onsite

About The Position

This in-office role provides high-level administrative and strategic support to the Executive Vice President, Media Systems. The ideal candidate is a forward-thinking, strategic problem solver who can manage the executive’s time and coordinate effectively with the team. The position calls for a proactive, meticulous, highly organized professional with strong communication skills who can manage complex schedules, coordinate cross-functional initiatives, and contribute to the operational rhythm of the Product & Technology organization. Initially supporting one EVP, the role is expected to expand to support up to two additional SVP/EVPs as the organization evolves.

Requirements

• Bachelor’s degree or an equivalent combination of education and experience.
• At least 5 years of experience supporting senior-level executives, preferably in a technology- or product-driven organization and dynamic, high-growth environment.
• Ability to work outside normal business hours and be on call as needed.
• Proficiency in Google Workspace and collaboration tools such as Slack and Asana.
• Experience using AI technologies to streamline and enhance administrative tasks.
• Strong written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple priorities and projects concurrently.
• Professionalism and discretion when handling confidential information.
• Self-starter with good judgment and attention to detail.

Nice To Haves

• Passion for technology, innovation, systems, and product development.
• Experience in the media, entertainment, or technology industries.
• Knowledge of Paramount’s internal systems, such as Oracle Fusion.
• Experience supporting or coordinating across multiple executives concurrently.

Responsibilities

• Manage the EVP’s calendar, schedule meetings, prioritize appointments, and resolve conflicts.
• Coordinate meetings with internal teams, external partners, and cross-department collaborators in partnership with other executive leadership administrative teams.
• Screen and respond to emails and other communications on behalf of the EVP.
• Prepare agendas, take meeting notes, and follow up on action items.
• Arrange domestic and international travel, including itineraries and logistics.
• Process monthly expense reports and maintain accurate records.
• Assist with presentations, reports, and other executive-level documents.
• Support planning and execution of team offsites, product reviews, and executive team summits.
• Maintain confidentiality and handle sensitive information with discretion.
• Collaborate with other executive assistants and department coordinators to ensure organizational alignment.
• Track key product achievements and help compile executive reporting updates.
• Automate and improve executive support using AI.
• Use Asana to track open items and needs from the executive and related collaborations.
• Conduct research and gather data to support critical initiatives.

Benefits

• Attractive compensation and comprehensive benefits packages.
• Generous paid time off.
• Complimentary subscriptions to HBO Max, Paramount+, and other Skydance streaming services and digital news products.
• Employee engagement opportunities, including access to exclusive screenings and events, speaker series, and volunteer activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior