Executive Assistant

Victory Marine LLC•Seattle, WA

26d•$60,000 - $70,000•Onsite

About The Position

Freedom Boat Club is the world's largest members-only boat club. Our Seattle-region franchise brings that experience to life every day. Members enjoy access to a professionally maintained fleet without the cost or hassle of boat ownership. No storage, no maintenance, no surprises. Life is better on the water, and we make it simple to get there. We started in 2017 with just 4 boats. Today our fleet has grown to nearly 200, and that kind of growth doesn't happen without the right people behind it. We believe our team members are our most important asset. We operate with a service standard best captured by the idea of "Ladies and Gentlemen serving Ladies and Gentlemen" — extending the same care and respect to one another that we give our members. At FBC, excellence is celebrated, individual growth is encouraged, and everyone (teammates and members alike) finds freedom. We're a small, close-knit team. We move with purpose, have big dreams, take genuine pride in what we do, and look for people who bring that same energy.

Requirements

Executive assistant or administrative experience — managing priorities, calendars, communications, and organizational systems on behalf of a leader
HR experience — familiarity with HR processes, employee lifecycle, or people operations in any capacity
ADP or similar HR/payroll platform experience
Compliance or L&I experience — Washington state employment law, workers' compensation, or regulatory monitoring
Google Workspace proficiency — Docs, Sheets, and Drive are central to how we work; familiarity with Slack, Salesforce, or Canva is a plus
Marine industry background — experience in boating, maritime, or outdoor recreation
Membership-based business experience — understanding the member relationship and recurring-service model
Warm, clear, and professional in all communications — written and in person
Highly organized with strong attention to detail
Trustworthy and discreet — you'll have access to sensitive business, personnel, and member information
Self-directed and comfortable with evolving scope
A genuine relationship-builder — someone who naturally earns trust and is well-liked across a team

Responsibilities

Manage the CEO's time, priorities, and follow-through — protecting focus and reducing day-to-day operational load with good judgment about what gets through and what gets handled another way
Handle correspondence, scheduling, and coordination on behalf of the CEO
Anticipate needs, track open items, and close loops without being asked twice
Keep the office running smoothly — uniform management, supply ordering and stocking, scheduling, and day-to-day logistics
Run and review operational reports, and delegate or coordinate routine tasks like cleaning and tidying schedules
Build and maintain simple internal systems and communication practices that keep everyone aligned
Plan and coordinate internal company events — team gatherings, recognition moments, and seasonal activities
Be an active contributor to team culture: someone who celebrates wins, notices people, and makes the workplace feel a little better just by being present
Own outbound member communications for key business processes, including managing responses and routing feedback appropriately
Represent the business with the same warmth and professionalism we bring to every member interaction
Ensure safety meetings are scheduled, held, and properly documented
Monitor Washington L&I updates and relevant regulatory changes, flagging anything that may affect our operations
Take ownership of research, planning, and execution of projects that don't have a natural home elsewhere in the business