Executive Assistant

Office of the Secretary of Health and Human Services•Washington, DC

17d•Onsite

About The Position

This position is in the U.S. Department of Health and Human Services, Office of Global Affairs, headquartered in Washington, District of Columbia. The Executive Assistant supports senior leadership and optimizes business results and customer experience through executive administrative and office management functions. The role manages calendars, meetings, travel, correspondence, records, briefing materials, and workflow tracking; serves as a principal contact for inquiries and communications with senior officials and internal and external stakeholders; and prepares official written materials while maintaining confidentiality and complying with organizational policies and procedures.

Requirements

One year of specialized experience equivalent to at least the GS-09 grade level in the Federal service, including all of the following: providing administrative support to an executive or senior leadership office and communicating with internal and external stakeholders; coordinating administrative operations to support organizational objectives; and preparing written materials for executive review and official use.
Alternatively, a Ph.D. or equivalent doctoral degree; three full years of progressively higher-level graduate education leading to a Ph.D. or equivalent doctoral degree; or a combination of qualifying experience and graduate education.
U.S. citizenship is required.
Males born after December 31, 1959 must be registered with or exempt from Selective Service.
Must be suitable for federal employment and meet time-in-grade restrictions by the announcement closing date.
Appointment is subject to successful completion of a background security investigation and favorable adjudication.
All qualification requirements must be met by the announcement closing date.
A financial disclosure statement may be required.
Applicants must document employment dates and, for part-time experience, hours worked per week; additional documentation may be required to receive credit for duties outside an employee's official series and grade level.

Responsibilities

Manage senior leadership calendars, meetings, travel, and correspondence to support efficient office operations.
Coordinate and perform executive administrative and office management functions, including records management, preparation of briefing materials, and workflow tracking.
Serve as the principal point of contact by responding to inquiries, coordinating communications, and facilitating interactions with senior officials and internal and external stakeholders.
Prepare executive correspondence, reports, briefing materials, and other official documents while maintaining confidentiality and complying with organizational policies and procedures.