Executive Assistant

Red Bull•Santa Monica, CA

About The Position

The Executive Assistant provides direct administrative support to the Executive Vice President of Distribution for Red Bull North America and supports the EVP’s direct reports and Distribution departments as needed. The role manages calendars, meetings, domestic and international travel, expenses, presentations, communications, records, and department reporting. It also contributes to business planning and analysis, process improvement, and project management across business segments and functions. The position requires coordinating with a range of stakeholders and handling other administrative duties as assigned.

Requirements

At least 5 years of experience in positions related to sales and distribution.
Strong analytical skills.
Understanding of P&L and business drivers.
Understanding of business insight and category management principles.
Very strong proficiency in Microsoft Outlook, PowerPoint, Excel, and Word.
Strong written and verbal communication skills, including professional writing for internal communications.
Strong organizational and project management skills.
Ability to work effectively with diverse personalities and multiple managers.
Strong interpersonal and influencing skills, professional communication style, active listening, and the ability to express ideas effectively.
Ability to partner effectively with a range of stakeholders.

Nice To Haves

Familiarity with database-related tools such as Circana.
Experience coordinating large events and meetings.

Responsibilities

Manage the EVP’s calendar and domestic and international travel, including appointments, time prioritization, and verification of travel costs.
Plan, schedule, and coordinate meetings and conference calls across teams, including agendas, meeting minutes, action-oriented recaps, and follow-up communications.
Process forms and expense reports, route contracts for approval and signature, and ensure tasks and projects are completed accurately and on time.
Plan and produce department activities, including off-sites, workshops, team-building events, and other large meetings.
Maintain department calendars and provide administrative support to Distribution departments and their department heads.
Create high-quality PowerPoint presentations and coordinate internal communications, reports, correspondence, and information flow.
Contribute to strategic planning, objectives, KPIs, and analyses of business goals and contributing factors.
Develop scorecards, trackers, tools, and reports to help the Distribution Leadership Team assess performance; provide quantitative support for financial or data-analysis projects.
Evaluate the utilization and allocation of resources across business segments and functions.
Map and document business processes, conduct focus group interviews, and collect, codify, and share best practices where appropriate.
Evaluate applications and workflows and recommend process improvements or automation opportunities to leadership.
Improve business planning processes, manage planning timelines and deliverables, and coordinate alignment across the SaMo team.
Partner with project leaders to track documentation, milestones, schedules, and resource needs; develop and monitor project management methodologies and support successful project delivery.
Support onboarding of new employees and verify invoices; assist with budget management, including budget closing, invoicing, tracking, and recharges.
Carry out small projects and research, assist with projects, and perform other administrative duties such as ordering office supplies and sending FedEx.
Work effectively with diverse stakeholders and personality types, including multiple managers and people inside and outside formal lines of authority.