Executive Assistant

Iridium Satellite•McLean, VA

1d•Hybrid

About The Position

Iridium is an award-winning and innovative satellite communications company with a unique network offering voice and data connectivity anywhere in the world. For over 20 years, Iridium’s network and services have supported critical communications needs for individuals, businesses, and the evolving Internet of Things, including first responders, humanitarians, global militaries, scientific researchers, lone workers, ships, aircraft, and remote operations. The company prides itself on providing a reliable lifeline and fosters an exciting, innovative, empowering, and inclusive workplace where employees are challenged to think outside the box and collaborate on new, bold ideas. The Executive Assistant role is an exciting opportunity for an experienced and proactive individual to join the team, providing top-level administrative support to the Executive Vice President (EVP) of Government Programs and the team. This position requires attention to detail to ensure seamless operations at the executive level, contributing to the overall success of the Government Program and Sales departments in a fast-paced and rewarding environment.

Requirements

5+ years of relevant experience as an executive administrative assistant, preferably in a technology company
Proficiency in MS Office (Word, Excel, Power Point, and Outlook)
Strong organizational skills, accurate attention to detail, sound decision-making abilities and great time management with the ability to set priorities
Motivated, self-starter; able to make decisions with little or no supervision
Broad based skills to determine what EVPs and team may need prior to them requesting
Can thrive in a dynamic environment and stay on top of multiple projects or assignments
Strong communication skills, with the ability to confidently present products, deliverables, analyses, and/or issues
Possess an analytical mindset, with the ability to understand a situation or problem and think critically to make decisions or come up with solutions
Be able to travel up to 10%

Responsibilities

Be responsible for managing the calendars of the EVP and other team members
Coordinate domestic and international travel arrangements
Answer/screen telephone calls and mail for leaders
Prepare expense authorization’s, coordinate invoice tracking, and track expense reports
Maintain both electronic and physical filing systems
Prepare highly confidential board slides, charts, and graphs and insert into presentations
Coordinate meetings and teleconferences both online and in person
Write, proof, and edit documents and correspondence
Liaise among peers, managers, teams and other personnel as necessary to gather and communicate pertinent information and agendas
Design and implement new processes and procedures for efficiency