Executive Assistant

Dirac, Inc.•New York, NY

7d•$90,000 - $110,000•Onsite

About The Position

Dirac is building BuildOS, a unified environment for manufacturing engineers to author, version, review, and distribute the canonical definition of how a product is produced. As the company’s first dedicated operations hire outside the leadership team, the Executive Assistant will work closely with the executive team and take ownership of office and administrative operations. The role offers broad responsibility and scope that can grow as the company scales. The Executive Assistant will manage the CEO’s calendar, inbox, meeting preparation, and complex travel; prepare briefings and follow-ups; and provide discreet support on confidential matters including fundraising, hiring, and board work. The role also runs Dirac’s Empire State Building office, coordinates vendors and facilities, shapes the daily office experience, plans team events and offsites, and supports expenses, invoices, and basic business operations. Employment is restricted to U.S. Persons as defined by ITAR.

Requirements

At least 3 years of experience supporting executives or running an office, ideally at a startup, VC fund, or fast-paced professional services firm.
Confident calendar and travel management across time zones.
Ability to anticipate needs proactively.
Clear, warm, concise writing, including representing the CEO in email communications.
Fluency in Google Workspace and Slack, with the ability to learn new tools quickly.
Proven discretion when handling confidential information.
Employment eligibility restricted to U.S. Persons as defined by ITAR.

Nice To Haves

Experience planning trade shows, offsites, or events for 30 or more people.
Experience using AI tools to automate scheduling, notes, or administrative work.
Curiosity about manufacturing, hardware, or deep tech.

Responsibilities

Manage the CEO’s calendar, inbox, and meeting preparation, prioritizing the use of the CEO’s time.
Plan complex travel for customer visits, trade shows, and international trips.
Prepare briefing documents and agendas, and coordinate follow-ups between meetings.
Provide trusted, discreet support on confidential work, including fundraising, hiring, and board matters.
Run the office in the Empire State Building, including vendors, supplies, and facilities.
Manage meals, snacks, and the daily feel of the office.
Plan team events and offsites.
Support expense tracking, vendor invoices, and basic business operations.