Executive Assistant, CEO Office

Nex • San Jose, CA

5d • Onsite

About The Position

Nex is seeking an experienced Executive Assistant to join its CEO Office. This role serves as a critical operational partner to the CEO, Chief of Staff, and senior leadership, while also managing the day-to-day workplace operations of the San Jose headquarters. The position requires an individual who thrives in ambiguity, exercises impeccable judgment, and can seamlessly transition between strategic projects and hands-on execution. The Executive Assistant will be embedded within the CEO Office, acting as an operational backbone for both executive priorities and the San Jose workplace. Responsibilities include managing complex executive calendars, coordinating international travel, preparing for CEO product reviews, liaising with WeWork for office needs, managing insurance renewals, overseeing asset inventory, and executing company offsites. This role combines the skills of an Executive Assistant with the operational mindset of a Workplace Manager, requiring comfort with confidential information and a natural ability to create structure and systems.

Requirements

• 5+ years of experience as an Executive Assistant, Executive Business Partner, or in a similar executive support role, ideally with additional experience in workplace, office, or business operations within a technology company, startup, or rapidly scaling organization.
• Proven experience directly supporting C-level executives or senior leadership in a high-touch, fast-paced environment.
• Demonstrated experience supporting or owning workplace and office operations, including facilities, vendors, events, and administrative processes.
• Proven ability to handle highly confidential and sensitive information with exceptional discretion and professionalism.
• Exceptional organizational skills with an almost obsessive attention to order and detail.
• Track record of building and maintaining organized systems for requests, action items, follow-ups, documentation, and information flow—ensuring nothing gets lost, delayed, or forgotten across multiple workstreams.
• Strong experience managing multiple priorities, stakeholders, deadlines, and shifting priorities simultaneously.
• Experience managing vendors, budgets, procurement, and operational projects.
• Experience with or exposure to hardware/IT asset inventory and lifecycle management.
• Familiarity with corporate insurance programs, renewals, certificates of insurance, and claims administration.
• Strong written and verbal communication skills.
• Proficiency in Google Workspace, Slack, Notion, presentation tools, and other modern workplace technology.
• Ability to work on-site in San Jose and provide flexible, responsive support when business needs require it.

Nice To Haves

• Experience in consumer technology, gaming, hardware, or another product-driven company.
• Experience managing a WeWork or other flexible office environment.
• Experience supporting executives with external communications, media, or PR-related logistics.
• Experience creating executive decks, metrics reporting, or operational dashboards.
• Knowledge of workplace safety, security, and compliance programs.
• Familiarity with workplace systems and tools such as space booking, access control, visitor management, or IWMS platforms.

Responsibilities

• Manage complex scheduling for internal and external meetings for the CEO Office across global time zones.
• Coordinate domestic and international travel arrangements and executive logistics for the CEO Office.
• Conduct product research based on CEO's requests to support leadership decision-making.
• Coordinate executive demo preparation logistics with Content Ops, Marketing, and Business, including procurement, research, and packing lists.
• Coordinate product review meetings, including agendas, pre-meeting materials, attendees, and follow-up actions.
• Maintain robust tracking systems for CEO Office requests, action items, decisions, and follow-ups, ensuring clear ownership, status visibility, and timely closure.
• Provide flexible, responsive support in a fast-paced environment with variable hours.
• Serve as the on-site office administration point of contact for the San Jose office, including supporting executive workspace needs and on-site meetings.
• Serve as day-to-day liaison with WeWork community management for facilities, access, and general office needs.
• Manage office supplies, mail, and general workplace administration.
• Support logistics for CEO Office events and external meetings (venue/vendor sourcing, agenda and presentation coordination), partnering with People on company-wide events and employee experience programming.

Benefits

• Competitive compensation package.
• Flexible working hours and vacation policy.
• Product-driven culture that treasures talents and individual growth.
• Front-row seat and hands-on experience with cutting edge technologies in the evolving gaming field.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed