Executive Assistant
About The Position
The Executive Assistant provides high‑level administrative, organizational, and strategic support to the President and executive leadership team of a 150‑employee chemical manufacturing company. This role supports the President in managing priorities and maintaining focus on key initiatives, maintains an accurate and dynamic calendar, and responds promptly and professionally to internal and external correspondence. The Executive Assistant also supports broader executive operations and contributes to company‑wide organizational activities, including staff meetings, visitor agendas, and special events. This position requires exceptional organizational skills, strong communication abilities, and the capacity to operate effectively in a fast‑paced, innovation‑driven manufacturing environment. This is an on-site position in our Corvallis, Oregon location.
Requirements
- Bachelor’s degree required.
- 3–5+ years of experience supporting senior executives, preferably in manufacturing, scientific, or technical environments.
- Exceptional organizational, time‑management, and prioritization skills.
- Strong written and verbal communication abilities.
- Ability to anticipate needs, solve problems proactively, and operate with minimal supervision.
- High proficiency with productivity tools (Microsoft Office, scheduling platforms, communication systems).
- Professionalism, discretion, and the ability to work with diverse stakeholders.
- Comfort working in a fast‑paced, innovation‑driven chemical manufacturing environment.
- Strong interpersonal skills and a collaborative mindset.
- Must be legally authorized to work in the United States now and in the future without the need for employer sponsorship.
- Ability to successfully complete a pre-employment drug test.
Nice To Haves
- Demonstrated success supporting a highly technical leader or executive preferred.
- Ability to understand and navigate scientific or engineering terminology preferred.
Responsibilities
- Manage and optimize the President’s calendar, ensuring alignment with strategic priorities and operational needs.
- Track deadlines, commitments, and follow‑up actions to keep the President organized and on schedule.
- Draft, review, and manage correspondence on behalf of the President, ensuring timely and professional responses.
- Serve as a gatekeeper by prioritizing communications, requests, and meeting invitations.
- Prepare meeting materials, agendas, and briefing documents to support informed decision‑making.
- Coordinate travel arrangements, itineraries, and logistics as needed.
- Provide administrative support to the broader executive leadership team, including scheduling, document preparation, and coordination of cross‑functional initiatives.
- Assist in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology based upon participant needs and all other meeting logistics. Prepare/upload PowerPoint presentations and materials on the share drive, documents minutes.
- Assist with preparation of presentations, reports, and internal communications.
- Facilitate information flow between executives, departments, and external partners.
- Manage submittal of executives’ expense reports for reimbursement.
- Plan and coordinate company‑wide meetings, including all‑staff meetings, leadership offsites, and team lunches.
- Organize agendas and logistics for visitors, including customers, partners, and regulatory or technical guests.
- Support event planning for conferences, trade shows, and internal gatherings, such as on-site training events.
- Maintain and update company procedures, documentation, and shared resources as needed.
- Ensure inventory of company-wide consumables, such as office supplies are inventoried and stocked appropriately.
- Assist with special projects that support operational efficiency, organizational development, and executive initiatives.
- Maintain confidentiality of sensitive information and exercise sound judgment in all interactions.
- Support process improvements that enhance communication, scheduling, and workflow across the executive office.
- Help ensure alignment with manufacturing operations by understanding key processes, terminology, and industry context.
- Perform other duties as assigned.
Benefits
- Medical, dental, and vision insurance (including family coverage).
- Life insurance, short-term disability, and long-term disability (company-paid).
- 401(k) with employer matching contributions.
- Paid holidays, vacation, and sick leave.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
