Executive Assistant

Altana•Brooklyn, NY

15d•Onsite

About The Position

Altana is seeking an Executive Assistant to provide dedicated administrative support to its Growth leadership team. The role supports efficient operations through complex calendar management, meeting coordination, travel arrangements, expense processing, relationship management, event coordination, and backup coverage for other executive assistants and support staff. The position calls for a reliable, highly organized partner with sound judgment and discretion when managing sensitive information. The role is based in Brooklyn, New York, until a planned office relocation to Midtown Manhattan in summer 2027. Candidates must be within commuting distance of both office locations and willing to work onsite at least three days per week. The annual base salary range is $115,000–$125,000, with competitive equity grants included in the majority of full-time offers and either a discretionary bonus or variable compensation plan depending on the role. Altana offers benefits including flexible time off, paid parental leave, medical, vision and dental coverage, disability and life insurance, a 401(k) program, commuter benefits, wellness resources, pet insurance, an Employee Assistance Program, and a Dependent Care FSA.

Requirements

At least 5 years of Executive Assistant experience supporting multiple senior leaders, preferably in a fast-paced, high-growth organization.
Strong organizational skills and demonstrated ability to manage multiple calendars, prioritize effectively, and maintain rigorous attention to detail.
Exceptional verbal and written interpersonal and communication skills, with the ability to engage diverse stakeholders at all organizational levels.
Proactive, solutions-oriented approach and ability to anticipate executive needs and address issues independently.
Strong discretion, judgment, and professionalism in handling confidential and sensitive information.
Advanced proficiency with Google Suite, Slack, Microsoft Office (Word, Excel, PowerPoint, Outlook), and Apple products.
Ability to collaborate across departments to align on objectives.
Proven ability to work across multiple workstreams and prioritize tasks and requests.
Comfort using AI tools such as ChatGPT and Claude to work more efficiently.
Must be within commuting distance of the current Brooklyn office and future Midtown Manhattan office, and willing to work onsite at least three days a week.

Nice To Haves

Experience at a high-growth technology startup.
Background supporting sales or go-to-market teams.
Experience planning conferences, offsites, or customer events.

Responsibilities

Manage complex calendars for the Growth team, identify conflicts, prioritize engagements, and communicate with internal and external stakeholders.
Coordinate internal and external meetings across international time zones, including logistics, agendas, distribution of materials, and follow-ups.
Organize executive travel itineraries, including transportation, accommodations, stakeholder coordination, event participation, and meals; respond to last-minute changes.
Process and manage executive expense reports accurately and promptly, ensuring compliance with company policies and efficient reimbursement.
Serve as a primary point of contact between executives, internal teams, and external partners, representing the executive team professionally.
Plan and execute internal and external events, including vendor arrangements, budgets, and logistics.
Provide coverage for other executive assistants and support staff as needed.

Benefits

Flexible Time Off policy.
Paid parental leave: 14 weeks for non-birthing, adoptive, and foster parents, and up to 26 weeks for birthing parents, paid at 100% of base salary.
Medical, vision, and dental benefits with employer contributions; employee high-deductible health plan premiums are fully employer-paid, with an employer contribution to a Health Savings Account.
Flexible Spending Account option.
Life, short- and long-term disability, and AD&D insurance at no cost to employees.
Fidelity 401(k) retirement savings program.
Commuter benefits for public transit or parking.
Free premium Calm subscription.
Pet insurance and access to a veterinary service and telehealth discount plan.
Employee Assistance Program with confidential personal support.
Dependent Care FSA.
Competitive equity grants included in the majority of full-time offers.
Discretionary bonus or variable compensation plan, depending on the role.