Executive Assistant

Elite Placement Group • White Plains, NY

15d

About The Position

The Executive Administrative Assistant provides direct support to the Chief Financial Officer and members of the senior leadership team. The role manages daily priorities and coordinates activities across departments so executives can operate efficiently. The ideal candidate is resourceful, detail-oriented, technologically savvy, and comfortable in a fast-paced professional environment. The position offers exposure to senior leadership and the opportunity to take on additional responsibilities as the organization evolves.

Responsibilities include executive and administrative support, business operations and coordination, financial and project administration, and technology-enabled process improvement. The assistant coordinates calendars, meetings, travel, communications, records, expenses, invoices, purchasing requests, and vendor interactions; tracks projects and action items; supports budgets and special initiatives; and uses productivity tools to improve administrative workflows.

Requirements

• Bachelor's degree required.
• Minimum of 5 years of administrative or executive support experience.
• Advanced proficiency in Microsoft 365, particularly Outlook, Excel, PowerPoint, and Teams.
• Familiarity with AI tools and an interest in utilizing technology to increase productivity.
• Excellent organizational skills and ability to balance multiple responsibilities.
• Strong written and verbal communication abilities.
• Demonstrated professionalism, sound judgment, and discretion.
• Ability to work independently, anticipate needs, and take ownership of responsibilities.
• Flexible, collaborative personality with a proactive and solutions-oriented approach.

Nice To Haves

• Administrative or executive support experience working with senior-level leadership is preferred.

Responsibilities

• Provide comprehensive administrative support to the CFO and senior Finance executives.
• Coordinate complex calendars, meetings, travel arrangements, and scheduling priorities.
• Prepare presentations, correspondence, reports, and other executive-level materials.
• Anticipate leadership needs, manage competing requests, and ensure timely follow-up on important matters.
• Maintain confidentiality when handling sensitive business and financial information.
• Act as a liaison between executive leadership, internal departments, and outside business partners.
• Organize management meetings, departmental gatherings, and company events.
• Partner with Finance, IT, and other functional teams to facilitate communication and improve coordination.
• Track outstanding projects, deadlines, and action items to keep initiatives moving forward.
• Maintain accurate records, departmental documentation, and reporting materials.
• Assist with expense reporting, invoice processing, purchasing requests, and vendor communications.
• Provide administrative assistance with departmental budgets and financial tracking.
• Support special projects and business initiatives as assigned.
• Coordinate logistics for leadership meetings, off-site events, and internal presentations.
• Leverage Microsoft Office applications and emerging technologies to improve administrative efficiency.
• Utilize AI-based productivity tools to streamline routine tasks and enhance workflow.
• Recommend improvements to existing administrative procedures and processes.
• Assist leadership with implementing more efficient ways of managing information and priorities.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior