Executive Assistant

Chinatown Service Center • Los Angeles, CA

16d

About The Position

The Executive Assistant to the CEO provides high-level administrative support, strategic coordination, and operational oversight to enhance the CEO’s effectiveness and efficiency. The role acts as a trusted partner and central point of contact, helping manage priorities, streamline communications, support relationships across the organization, and enable the CEO to focus on strategic goals. It requires discretion, agility, emotional intelligence, and the ability to anticipate needs, handle sensitive information, and represent the CEO professionally.

The Executive Assistant manages the CEO’s calendar and travel, facilitates communications and meetings, supports strategic projects, and oversees administrative work. The position also helps maintain organizational alignment and supports the CEO in navigating complex demands. The job posting states that the role reports to the Chief Executive Officer.

Requirements

• Proven experience as an Executive Assistant or in a similar role supporting C-level executives in a fast-paced environment.
• Exceptional organizational and time-management skills, including the ability to prioritize tasks and manage multiple deadlines.
• Strong written and verbal communication skills, including the ability to draft clear correspondence and interact professionally at all levels.
• High emotional intelligence and sound judgment for navigating complex interpersonal dynamics and sensitive situations.
• Discretion and confidentiality when handling privileged information and executive communications.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Familiarity with calendar management and collaboration tools such as Zoom.
• A proactive mindset, including the ability to anticipate needs, identify potential issues, and offer thoughtful solutions without prompting.
• Adaptability and resilience in a dynamic work environment, with a calm and composed demeanor under pressure.
• Bachelor’s degree in business administration, communications, or a related field; equivalent professional experience may be considered.

Nice To Haves

• Experience in project coordination, event planning, or internal communications.

Responsibilities

• Manage the CEO’s calendar, coordinate meetings, and arrange travel logistics.
• Serve as a primary point of contact between the CEO and internal or external parties, maintaining clear and professional communication.
• Prepare meeting agendas, take detailed minutes, and follow up on action items to support timely execution and accountability.
• Support strategic projects by tracking progress, managing timelines, and ensuring deliverables are met.
• Handle confidential information with discretion and integrity.
• Oversee administrative tasks, including expense reports, correspondence, and document organization.
• Anticipate the CEO’s needs, solve problems proactively, and help maintain focus on high-impact priorities.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive