Executive Assistant

Wingstop•Dallas, TX

16d•Onsite

About The Position

The Executive Assistant provides high-level administrative support to two or more members of Wingstop’s Senior Leadership Team (SLT). Serving as the main point of contact for supported leaders, the role helps maintain communication between their offices, senior management, and internal teams. The position is based at Wingstop’s Global Support Center in Dallas. The role manages executive calendars, prepares correspondence and presentation materials, coordinates complex national and international travel, and supports meetings and conferences. It also provides logistical and administrative support for Board meetings, including preparing materials, taking and distributing notes, and responding to Board member inquiries. The Executive Assistant handles confidential information, expense reports, and travel reimbursements, and is expected to prioritize competing needs and carry projects through to completion. Wingstop describes its culture as entrepreneurial, service-minded, fun, and authentic. It values humility, accountability, empathy, collaboration, continuous improvement, and a focus on supporting its restaurants.

Requirements

At least 5 years of experience supporting C-level executives.
Expert-level writing, editing, grammar, and research skills.
High proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
High emotional intelligence and strong social awareness.
Exceptional professionalism and a positive, can-do attitude.
Strong decision-making and problem-solving skills.
Ability to prioritize competing demands and manage projects from start to finish.
Ability to work independently and collaboratively.
Highest standards of integrity and confidentiality.
Strong drive for excellence in a fast-paced, dynamic environment.

Responsibilities

Manage active calendars for supported SLT members and keep them informed of upcoming commitments and responsibilities.
Compose correspondence, prepare presentations and reports, and handle information requests, often confidential in nature.
Arrange complex national and international travel plans, itineraries, and agendas; collect documents for travel-related meetings; and coordinate on-site and off-site meetings and conferences.
Support seamless communication between SLT members’ offices and internal teams.
Build credibility, trust, and support with senior management and internal teams through leadership and diplomacy.
Support scheduling and logistics for Board meetings.
Prepare and circulate materials for review before Board meetings, take and distribute notes afterward, and respond to inquiries from Board members.
Complete expense reports and process travel reimbursement requests.
Prioritize multiple needs efficiently and follow projects through from start to finish with urgency.
Perform other duties as assigned.

Benefits

Unlimited paid time off for exempt employees.
One paid volunteer day of the employee’s choice.
Competitive bonus structure for eligible roles.
Team member stock purchase plan.
Health savings or flexible spending account options.
401(k) contributions: dollar-for-dollar match on the first 3% and 50 cents per dollar on the next 2% of team member contributions, up to 5% of eligible compensation.
Comprehensive medical, dental, and vision benefits.
Basic life and AD&D insurance provided.
Pet insurance.
Education assistance.
Wellness reimbursement program.
Paid maternity and paternity leave.
Lunch provided every Tuesday and Thursday in the office.
Discount on Wingstop gift cards.
Onsite game room.