Executive Assistant

Sompo International•New York, NY

26d•$60,000 - $125,000•Hybrid

About The Position

Sompo has a unique opportunity for an Executive Assistant to support the General Counsel. The Executive Assistant serves as a trusted partner to the General Counsel, providing high-level administrative, logistical, and operational support. This role is instrumental in managing executive priorities, coordinating complex scheduling and travel, preparing professional materials, and ensuring the efficient execution of business activities. Success in this position requires sound judgment, strong attention to detail, discretion, and the ability to operate effectively in a fast-paced, highly collaborative environment. This role will report directly to the General Counsel and will provide administrative support to the General Counsel, the Chief Compliance Officer and their teams. This position will be based out of our New York, NY or Morristown, NJ office. We strive for collaboration which is why we offer a work environment where our employees thrive and develop long lasting careers.

Requirements

7+ years of experience supporting C-suite or senior executive leadership in a fast-paced, high-performance environment.
Demonstrated ability to manage competing priorities, exercise sound judgment, and adapt quickly in a dynamic business setting.
Exceptional organizational, planning, and time-management skills, with strong attention to detail and follow-through.
Excellent written and verbal communication skills, with the ability to interact professionally and confidently with senior stakeholders.
Strong interpersonal skills and a proven ability to build effective working relationships across teams and functions.
High level of discretion, professionalism, and integrity in handling confidential and sensitive information.
Proactive, resourceful, and self-directed, with the ability to anticipate needs and take initiative.
Strong digital and technical proficiency, including advanced knowledge of Microsoft Office applications such as Outlook, Excel, Word, PowerPoint, and Visio.
Experience supporting travel, expense management, meeting coordination, and executive communications.

Nice To Haves

Familiarity with tools such as Concur, Workday, and collaboration platforms such as Microsoft Teams or Zoom is preferred.
Paralegal training, certification, or experience is a plus, but not required.

Responsibilities

Provide high-level administrative support to senior executives, helping to manage priorities, optimize time, and enable effective decision-making.
Oversee complex calendar management across multiple stakeholders, time zones, and shifting business priorities.
Coordinate end-to-end logistics for meetings, board-related activities, leadership sessions, client engagements, and virtual events.
Prepare polished presentations, reports, agendas, briefing documents, and other materials for executive and external audiences.
Manage travel planning and related logistics, including itineraries, accommodations, transportation, and visa requirements.
Monitor deadlines, track action items, and follow up on outstanding deliverables to support seamless execution.
Process expense reports and maintain accurate administrative records and reference materials.
Maintain organizational charts, team contacts, and reporting documents to support business operations.
Create and update spreadsheets, reports, and presentation materials with accuracy and professionalism.
Serve as a trusted cross-functional partner, collaborating with internal teams and external stakeholders to ensure smooth coordination.
Support special projects and contribute to continuous improvement of executive support processes and team operations.
Other duties as required by management

Benefits

Two medical plans to choose from, including a Traditional PPO & a Consumer Driven Health Plan with a Health Savings account providing a competitive employer contribution.
Pharmacy benefits with mail order options.
Dental benefits including orthodontia benefits for adults and children.
Vision benefits.
Health Care & Dependent Care Flexible Spending Accounts.
Company-paid Life & AD&D benefits, including the option to purchase Supplemental life coverage for employee, spouse & children.
Company-paid Disability benefits with very competitive salary continuation payments.
401(k) Retirement Savings Plan with competitive employer contributions.
Competitive paid-time-off programs, including company-paid holidays.
Competitive Parental Leave Benefits & Adoption Assistance program
Employee Assistance Program
Tax-Free Commuter Benefit
Tuition Reimbursement & Professional Qualification benefits.