Executive Assistant

Toyota Connected North America•Plano, TX

16d•Onsite

About The Position

Toyota Connected North America is seeking an experienced Executive Assistant to primarily support 2–3 Director-level leaders and provide administrative and workplace support to the broader team as needed. This hands-on role calls for someone who can quickly adapt to a dynamic environment, work independently with minimal training, anticipate needs, and provide proactive, professional support. Flexibility and a collaborative, team-first mindset are important. The position is based onsite in Plano, Texas. It is a six-month contract with potential for extension, with a stated start date of January 2027. The role may also support reception, office administration, meetings, events, catering, and other Workplace Experience needs as business needs arise. Toyota Connected was established in 2016 to bring big data and cloud intelligence into the mobility experience. The company describes its goal as making mobility more personal, intuitive, safe, and human, and is committed to a diverse and inclusive workplace. It provides reasonable accommodations in the hiring process for people with disabilities or those affected by pregnancy, childbirth, or related medical conditions. The company does not currently offer employment-based visa or other work authorization sponsorship for this position.

Requirements

At least 5 years of experience as an Executive Assistant or Senior Administrative Support professional.
Recent experience supporting multiple Director-level or senior leaders simultaneously.
Strong hands-on experience with Microsoft Outlook calendar management and Microsoft 365.
Comfort using collaboration tools such as Slack, Microsoft Teams, or similar.
Excellent written and verbal communication skills.
Energetic, positive, and collaborative disposition.
Strong customer-focused mindset, with the ability to remain friendly and approachable while maintaining professionalism.
Willingness and proven ability to learn new tools, systems, and processes.
Exceptional planning, prioritization, and time-management skills.
Proven ability to multitask and manage competing priorities effectively.
Demonstrated ability to maintain confidentiality and professionalism.
Willingness to support reception and general office administration when needed.
Ability to work onsite in Plano, Texas; the company encourages employees to live within a reasonable commuting distance of their assigned work location.
The company does not currently offer sponsorship of employment-based visas or other work authorization for this position.

Responsibilities

Provide day-to-day administrative support for 2–3 Director-level leaders.
Manage multiple Outlook calendars, including scheduling, resolving conflicts, and prioritizing meetings.
Coordinate internal and external meetings, conference rooms, logistics, and materials.
Coordinate domestic and occasional international travel and prepare detailed itineraries as needed.
Process expense reports and support other administrative processes.
Communicate professionally with executives, employees, visitors, and external stakeholders.
Anticipate executive needs, research solutions, and resolve routine issues independently before escalating.
Maintain confidentiality and exercise sound judgment when handling sensitive information.
Partner with other Executive Assistants and Workplace/Office Administration team members to ensure consistent coverage.
Provide backup reception support when needed, including greeting visitors, assisting with meeting rooms, answering general inquiries, and supporting onsite activities.
Assist with catering, meetings, events, office administration, and other Workplace Experience needs as required.
Support the broader team outside traditional Executive Assistant responsibilities when business needs arise.