Executive Assistant

Aurelius Systems•San Francisco, CA

33d•$90,000 - $120,000•Onsite

About The Position

Aurelius Systems is hiring an Executive Assistant to work directly alongside our founders and leadership team, owning the systems and coordination that make the company move faster. This role goes beyond traditional Executive Assistant duties, encompassing internal systems, documentation, vendor coordination, office operations, and high-priority cross-functional work. The Executive Assistant will own the software, systems, and operating rhythm of the company, working closely with the Operations Specialist who owns hardware and physical operations. This is a dynamic role in a fast-moving startup environment where process is still being built.

Requirements

2–5 years of experience in executive operations, business operations, founder’s office, executive support, chief-of-staff-adjacent work, consulting, banking, or another high-output generalist role
Exceptional organizational ability and comfort managing many threads at once
Strong judgment and the ability to turn a vague problem into a clear plan
Bias toward simple systems that work now, rather than overbuilt process or enterprise tooling
Clear, direct communication and the ability to work cleanly across leadership, teammates, and vendors
High trust, strong follow-through, and comfort handling sensitive information
Comfort operating in a fast-moving startup where process is still being built
U.S. Person status required due to access to export-controlled information

Nice To Haves

Experience at a startup or high-growth tech company
Familiarity with project management tools
Veteran with military admin, personnel, or S-1 background
Experience administering SaaS stacks and access controls

Responsibilities

Executive and team scheduling, calendaring, and meeting coordination, including support for the CEO and CTO
Travel booking, hotel coordination, and logistics for team travel, demos, offsites, and visits
Vendor coordination, renewals, contracts, and business-side office administration
Internal documentation, trackers, and knowledge bases that stay current and usable
Internal tools and SaaS administration, including provisioning, access, and renewals
Visitor coordination, NDAs, scheduling, and site-visit logistics
Office coordination and onboarding logistics as the company scales
Special projects, follow-through, and high-priority operational work that needs a clear owner