Executive Assistant - C-Suite (Temp-to-Perm)
About The Position
At Chamberlain University, our mission is clear: to educate, empower, and expand the healthcare workforce to improve outcomes nationwide. As we continue to grow and innovate, we are seeking a highly strategic Executive Assistant to support the President of Chamberlain University—a role that sits at the center of executive decision-making and institutional impact. This is not a traditional administrative role. This is a true business partner position, ideal for someone who thrives in fast-moving, ambiguous environments and excels at supporting a remote executive leader with evolving priorities, high visibility, and broad organizational influence. This role is structured as a temp-to-perm opportunity, with the strong potential to convert to full-time most likely within 3–6 months based on performance, offering both immediate impact and long-term growth.
Requirements
- Bachelor’s degree or equivalent experience required
- 8+ years of experience supporting senior executives, including C-suite leaders
- Proven ability to work effectively in ambiguous, fast-changing environments, bringing structure and clarity while supporting a remote executive leader
- Highly self-motivated, with the ability to operate independently and proactively drive work forward
- Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
Nice To Haves
- Experience leveraging technology and AI tools to drive efficiency
Responsibilities
- Act as a proactive thought partner, anticipating needs and aligning priorities to drive the President’s highest-impact work
- Strategically manage and continuously recalibrate a complex, evolving calendar across time zones and competing priorities
- Bring structure and clarity to shifting priorities, incomplete information, and fast-moving decisions
- Seamlessly coordinate across a distributed environment, ensuring connectivity, responsiveness, and effectiveness
- Prepare, synthesize, and follow through on executive meetings—including leadership, cross-functional, and Board-level engagements
- Turn inputs from multiple channels into clear, actionable insights and next steps
- Draft, refine, and coordinate high-level communications and materials with professionalism and discretion
- Interface with senior leaders, faculty, and external stakeholders with strong executive presence
- Proactively identify risks, gaps, and inefficiencies—and take action to resolve or escalate
- Collaborate closely with other Covista executive assistants to ensure seamless alignment across Chamberlain and broader enterprise priorities with Covista
- Contribute to enterprise initiatives with agility, ownership, and a solutions-oriented mindset
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What This Job Offers
Career Level
Executive
