Executive Assistant to C-Suite Executives

Selective Insurance Company of America•Short Hills, NJ

About The Position

Selective Insurance is recruiting for an Executive Assistant to provide high level administrative and operational support to designated C-Suite Executives, including the Chief Human Resources Officer and other C-suite officers as needed, including back-up support to the Chief Executive Officer (CEO). This role is accountable for ensuring seamless execution of priorities in a fast-paced, highly confidential environment. This role manages complex calendars, coordinates executive communications, prepares materials for Board and leadership meetings, and facilitates cross-functional alignment on key initiatives. Acts as a trusted partner, exercising sound judgment, discretion, and proactive problem-solving to anticipate needs, streamline workflows, and enable effective decision-making. All job duties and responsibilities must be carried out in compliance with applicable legal and regulatory requirements.

Requirements

Advanced technical proficiency in Microsoft Office (Word, PowerPoint, Excel) and standard office technologies, with the ability to produce executive-quality materials efficiently.
Demonstrated ability to handle highly confidential and sensitive information with the utmost discretion and sound judgment.
Strong independent judgment and decision-making capability, including the ability to act on behalf of executives and navigate priorities in their absence.
Exceptional written and verbal communication skills, including advanced editing, composition, and proofreading capabilities with strong attention to grammar and detail.
Highly organized and detail-oriented, with the ability to manage multiple priorities, adapt in a fast-paced environment, and consistently deliver high-quality work.
Strong interpersonal and relationship management skills, with the ability to interact effectively and professionally across all levels of the organization and with external stakeholders.
Bachelor’s degree in business administration, communications, human resources, or a related field, or equivalent combination of education and experience
Minimum of 7–10 years of progressively responsible executive administrative support, including direct support to C-suite leaders, with demonstrated experience in managing complex schedules, Board materials, and highly confidential business matters.
Experience in a corporate, fast-paced environment with exposure to senior leadership, governance processes, and cross-functional coordination; prior experience supporting both business and HR leadership is preferred.
Proven track record of exercising sound judgment, managing competing priorities, and delivering high quality work with minimal supervision in a high-visibility role.

Nice To Haves

prior experience supporting both business and HR leadership is preferred.

Responsibilities

Prepares and manages executive-level communications including correspondence, presentations, reports, and meeting materials; reviews all outputs for accuracy, quality, and alignment with executive standards while maintaining strict confidentiality and organized records.
Serves as a trusted partner to designated C-suite Executives maintaining strong, responsive relationships with senior leadership and applying a solid understanding of business operations, priorities, and internal practices to anticipate needs and support decision-making.
Manages executive communication flow, including screening and prioritizing calls and inquiries, exercising sound judgment in routing matters, and ensuring timely follow-up and resolution.
Oversees executive correspondence and stakeholder engagement, responding on behalf of the designated executive as appropriate, managing sensitive or high-profile inquiries, and coordinating follow-up across the organization.
Coordinates complex executive operations, including calendar management, travel, and meeting logistics; prepares briefings and expense reporting; and supports key events and governance activities such as Board materials, Board meetings, leadership forums, and enterprise-wide initiatives.
Partners across the organization to build business insight, facilitate information flow, and ensure alignment on priorities; collaborates closely with administrative and functional teams to drive efficient execution.
Optimizes executive effectiveness by handling routine administrative responsibilities, managing office flow, and serving as a professional point of contact for internal and external stakeholders, including visitors.
Aggregates and synthesizes critical information for the designated executives ensuring they are well-informed and prepared for engagements, decisions, and strategic discussions.