Executive Assistant - C Suite

Blue Cross and Blue Shield of Nebraska • Omaha, NE

2d • Hybrid

About The Position

The Executive Assistant serves as a strategic partner and trusted right hand to multiple members of Blue Cross Blue Shield of Nebraska's Executive Leadership Team (ELT) and Senior Leadership Team (SLT). This role operates at the highest level of the enterprise, providing proactive, high-judgment administrative and operational support that enables senior leaders to stay focused on the priorities that drive organizational success. More than a traditional support role, the Executive Assistant functions as a trusted enterprise communicator and organizational connector — managing highly sensitive and confidential correspondence, drafting executive-level communications, coordinating complex multi-leader schedules, and serving as a professional representative of BCBSNE with internal teams, the Board of Directors, regulatory contacts, community partners, and external stakeholders. The ability to anticipate needs, exercise sound independent judgment, and operate with absolute discretion in a regulated healthcare environment is fundamental to success in this position. The Executive Assistant leverages technology, automation, and AI-enabled tools to streamline administrative processes and improve productivity. Continuously evaluates new solutions and adopts best practices to enhance executive support. This role leads coordination of strategic projects, large-scale events, and cross-functional initiatives, while collaborating closely with BCBSNE's broader administrative team to ensure seamless continuity of executive support. Candidates applying to this position must live within driving distance of the Omaha, Nebraska metro. This position allows remote flexibility but will have 3 day per week in the office.

Requirements

• Associate’s degree in business administration or related field required; an equivalent combination of education and experience may be substituted.
• 7+ years of progressively responsible administrative experience providing direct support to C-suite, ELT, or Senior Leadership in a professional enterprise environment. Experience supporting multiple senior leaders simultaneously is strongly preferred.
• Excellent written and verbal communication skills, including the ability to independently draft, proofread, and edit executive-level correspondence, reports, and presentations with a high degree of accuracy.
• Advanced proficiency in the Microsoft 365 suite (Outlook, Teams, SharePoint, Word, Excel, PowerPoint, OneNote); demonstrated ability to use AI productivity tools such as Microsoft Copilot; familiarity with expense and travel management systems (e.g., Concur).
• Flexibility to work outside regular core business hours as needed based on projects assigned and the requirements of supported leadership.
• Demonstrated ability to represent executive leadership externally with poise, professionalism, and sound judgment when engaging with internal staff, Board members, regulatory contacts, community partners, and other outside parties.
• The ability to meet or exceed the attendance and timeliness requirements of their departments.
• The ability to work effectively in a collaborative team environment while building and maintaining positive relationships with staff at all levels, across departments, and with external customers and partners.
• An equivalent combination of education and experience may be substituted for this requirement.
• The ability to meet or exceed the attendance and timeliness requirements of their departments.
• The ability to work well in a team environment and be capable of building and maintaining positive relationships with other staff, departments, and customers.

Nice To Haves

• Associate's Degree in Business Administration or similar field of study.
• Certified Administrative Professional.
• Legal or Governance knowledge, experience and/or background.
• C-suite and/or Board of Directors experience.
• Proactive mindset, self-motivated, detail oriented, and calm under pressure.
• Strong follow through skills and is solution oriented.
• Exceptional organization and time management skills, with the ability to prioritize tasks and meet deadlines.
• Demonstrates reliability, flexibility, and adaptability in a dynamic work environment.
• Proactively leverages and shares knowledge with peers. Willing to lead from where you are.
• Demonstrated ability to interact professionally and respectfully when communicating with stakeholders and Board of Directors.
• Operate independently to meet the requirements of the leadership team and offer expertise to assist other functions.

Responsibilities

• Manages highly complex and rapidly changing calendars, ensuring executive time is aligned with business priorities. Creates efficiencies, resolves conflicts, and protects time for strategic focus and decision-making.
• Serves as a trusted partner to executive leaders by aligning priorities, managing competing demands, and proactively anticipating needs. Uses sound judgment to support effective decision-making and executive effectiveness.
• Prepares agendas, briefing materials, and executive-ready summaries to ensure productive meetings. Tracks key decisions, action items, and follow-up activities to support accountability and organizational alignment.
• Drafts, edits, and coordinates professional communications, presentations, and reports on behalf of leadership. Serves as a liaison with internal and external stakeholders while maintaining the highest level of professionalism and confidentiality.
• Coordinates cross-functional projects and administrative initiatives that support business objectives. Monitors progress, facilitates collaboration, and identifies opportunities to improve processes and operational efficiency.
• Coordinates leadership meetings, offsite events, and department functions, ensuring seamless execution, exceptional service, and a positive experience for executives, employees, and stakeholders.
• Manages end-to-end executive travel planning and logistics, including itineraries, registrations, accommodations, transportation, expense reporting, and contingency planning. Serves as a department travel coordinator arranging travel-related bookings and logistics for team members in accordance with company policies.
• Partners with the administrative team to ensure consistent support, coverage, and knowledge sharing across the organization. Mentors peers, contributes to continuous improvement efforts, and supports a culture of collaboration and operational excellence.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree