Executive Assistant - C-Suite

Cydcor • Agoura Hills, CA

4h • $80,000 - $100,000 • Hybrid

About The Position

The Executive Assistant provides high-level administrative support and project coordination to a senior executive. The role supports special projects and reports, calendar management and scheduling, meeting preparation and note-taking, document organization, travel logistics, and other administrative needs.

Requirements

• At least 4 years of relevant administrative experience, including direct support to a senior executive and experience supporting a C-level executive.
• Associate degree or higher.
• Experience working with highly confidential information and materials.
• Advanced proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Strong calendar-management skills using Outlook and the ability to manage a complex, changing executive schedule.
• Professional communication skills when working with team members, clients, field members, board members, and investors.
• Experience coordinating executive travel and meetings with a high level of detail.
• Eligible to work in the United States.
• Available to work overtime as needed.

Nice To Haves

• Bachelor's degree.
• Experience interfacing with a board of directors, corporate officers, or other senior stakeholders.

Responsibilities

• Perform a broad range of administrative and project coordination duties with limited supervision.
• Provide day-to-day administrative support to the executive, including confidential communications in meetings, email, and telephone calls.
• Manage and coordinate the executive's calendar using Outlook, proactively identifying potential conflicts and determining appropriate alternatives.
• Prepare logistics and materials for meetings, teleconferences, visitors, and consultants; take and organize meeting notes as needed.
• Compose correspondence; research and compile materials and reports; and prepare word-processing documents, spreadsheets, and presentations.
• Arrange travel and detailed itineraries for the executive and other executives as needed.
• Prepare and process expense reports for the executive.
• Maintain organized document storage and retrieval practices.
• Use the highest level of discretion and confidentiality in a professional manner.
• Handle a high volume of work with accuracy while remaining flexible and efficient as priorities change.
• Create a welcoming atmosphere and demonstrate service responsiveness and professionalism throughout the organization.
• Interact with team members at all levels of the organization in a gracious and supportive manner.
• Travel is minimal; occasional travel to field locations, company events, or meetings may be required.
• Complete other duties as assigned based on departmental needs.
• Conform with all applicable regulations, policies, work procedures, instructions, and safety rules, and maintain regular, reliable, punctual, and predictable attendance.

Benefits

• Competitive base compensation of $80,000-$100,000 per year, with bonus potential.
• Hybrid | On-site Monday - Thursday.
• Medical, Dental, and Vision insurance.
• 401(k) with company match.
• Generous PTO and paid holidays.
• High ownership and visibility - your work will directly support senior leadership and help move key priorities forward.
• A culture that values initiative, adaptability, collaboration, growth, and impact.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree