Executive Assistant (C-suite)

Prodege•El Segundo, CA

9d•$120,000 - $140,000•Onsite

About The Position

Prodege is seeking an Executive Assistant to provide high-quality administrative support to multiple C-level executives. This role reports to the CEO’s Chief of Staff and requires a strong focus on complex calendar management, travel, expenses, and meeting coordination. The Executive Assistant will anticipate needs, coordinate routine requests across the leadership team, and provide light project and materials support as needed. The role aims to protect executive time, ensure well-organized meetings and events, and keep administrative tasks moving efficiently while maintaining strict confidentiality and exercising sound judgment.

Requirements

Minimum 5 years of executive assistant or senior administrative experience supporting executive leadership level.
Minimum 3 years experience supporting a C-suite executive or equivalent leaders in private equity, management consulting or venture capital.
Demonstrated success managing complex calendars, travel, expenses, and meeting logistics.
Strong proficiency in Google Workspace and Microsoft Office.
Clear written and verbal communication skills, including the ability to prepare concise summaries and professional correspondence.
Strong organizational skills, attention to detail, and a proactive working style, with the ability to manage competing priorities and follow through with limited oversight.
Excellent judgment, professionalism, discretion, and interpersonal skills.
Ability to work four days per week in the El Segundo office, with flexibility based on executive and business needs.
Availability for rare after-hours or weekend support when exceptional business needs arise.

Nice To Haves

Bachelor’s degree preferred.
Experience directly supporting multiple C-level executives
Experience coordinating onsite Board meetings, leadership offsites, or company-wide meetings.
Familiarity with eSignature platforms and routine contract or NDA routing.
Experience preparing executive briefs, trackers, or presentation materials.
Interest in taking on broader project or executive-office support based on business needs.

Responsibilities

Own and actively manage complex calendars, resolving conflicts, protecting focus time, and ensuring schedules reflect business priorities.
Coordinate internal and external meetings across time zones, including invitations, room reservations, video conferencing, and other logistics.
Coordinate domestic and international travel, prepare clear itineraries, respond to changes as needed, and prepare expense reports for assigned executives.
Help manage executive correspondence, scheduling requests, and follow-ups as requested.
Anticipate administrative needs and address issues before they disrupt the executives’ schedules.
Maintain strict confidentiality and exercise sound judgment in all interactions.
Prepare meeting agendas, assemble materials, and confirm that executives have the information they need in advance.
Provide light logistical support for monthly Town Halls, leadership offsites, and larger company meetings involving the Executive(s).
Support two to three onsite Board meetings each year, including scheduling, rooms, catering, materials, and onsite logistics.
Attend meetings to take notes or track follow-ups when specifically requested.
Provide occasional administrative support to the Chairman of the Board, including assistance with submitting a monthly invoice.
Coordinate routine administrative requests across the Executive Leadership Team while keeping the Executive(s) as the primary focus.
Route NDAs, contracts, and other documents for review and signature, and follow up to ensure completion.
Maintain simple trackers, timelines, and recurring executive-office processes while supporting light project coordination, next-step tracking, and stakeholder follow-up.
Conduct basic research and help prepare concise briefs, summaries, assessments, presentations, or other executive materials based on business needs and individual capabilities.
Provide occasional administrative support to other senior leaders based on business needs.