Executive Assistant to C-Suite

Transamerica • New York, NY

14h • Onsite

About The Position

The Senior Executive Assistant manages the executive office as a central point of coordination, independently establishing priorities, resolving competing demands, and determining the appropriate handling of sensitive and time-critical matters. The role supports the executive on business priorities, commitments, stakeholder concerns, and emerging issues, exercising judgment to escalate, redirect, or resolve matters within delegated authority. The position serves as a trusted liaison to senior executive leaders, employees, clients, regulators, Board members and external partners; coordinates executive-sponsored projects and cross-functional initiatives; and synthesizes business, financial, operational, and organizational information into executive briefings, presentations, reports, and decision materials. Expected outcomes include timely completion of key commitments, effective information flow, operational discipline, and consistent executive support practices.

Requirements

• Bachelor’s degree in business administration, communications, organizational leadership, or a related field
• 7+ years of progressively responsible experience supporting senior executives, including responsibility for complex business priorities, confidential matters, and cross-functional coordination
• Ability to influence stakeholders, resolve competing priorities, and drive action without direct authority
• Advanced analytical, problem-solving, project management, and written communication skills
• Strong business acumen and ability to understand organizational priorities, operating issues, and executive decision-making processes
• Demonstrated experience exercising independent judgment and discretion on matters of significance with limited supervision
• Advanced proficiency with Microsoft 365 applications and executive-level presentation and reporting tools

Nice To Haves

• Experience providing executive support to C-suite executives, executive leadership teams, or comparable enterprise leaders
• Experience within the insurance or financial services industry
• Project management, change management, or business operations experience
• Experience coordinating executive-level meetings, leadership materials and board and governance-related activities.
• Certified Administrative Professional (CAP)
• Project Management Professional (PMP)

Responsibilities

• Manage the executive office as a central point of coordination, independently establishing priorities, resolving competing demands, and determining the appropriate handling of sensitive and time-critical matters.
• Advise the executive on business priorities, commitments, stakeholder concerns, and emerging issues; exercise judgment to escalate, redirect, or resolve matters within delegated authority.
• Serve as a trusted liaison to senior leaders, Board members, employees, clients, regulators, and external partners, representing the executive’s priorities and facilitating decisions and follow-through.
• Lead and coordinate complex executive-sponsored projects and cross-functional initiatives, developing work plans, monitoring deliverables, identifying risks, and driving timely completion.
• Exercise independent judgment in managing the executive’s calendar, meeting cadence, travel, and access, aligning limited executive capacity to strategic and operational priorities.
• Synthesize business, financial, operational, and organizational information into executive briefings, presentations, reports, and decision materials; identify themes, risks, and recommended actions.
• Plan and facilitate leadership meetings, including agenda development, pre-read coordination, decision documentation, action tracking, and accountability for commitments.
• Handle highly confidential information involving business strategy, personnel, financial results, legal matters, and organizational decisions using sound judgment and appropriate controls.
• Develop and improve executive office processes, communication protocols, reporting routines, and tools that increase effectiveness, information flow, and operational discipline.
• Provide functional leadership, work direction, coaching, and quality review to other administrative professionals; coordinate coverage and consistent support practices across the leadership team.

Benefits

• Competitive Pay
• Bonus for Eligible Employees
• Pension Plan
• 401k Match
• Employee Stock Purchase Plan
• Tuition Reimbursement
• Disability Insurance
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Employee Discounts
• Career Training & Development Opportunities
• Paid Time Off starting at 160 hours annually for employees in their first year of service.
• Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays).
• Wellness Coaching and Reward Dollars
• Parental Leave – fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child.
• Adoption Assistance
• Employee Assistance Program
• Back-Up Care Program
• PTO for Volunteer Hours
• Employee Matching Gifts Program
• Employee Resource Groups
• Inclusion and Diversity Programs
• Employee Recognition Program
• Referral Bonus Programs

What This Job Offers

• Job Type: Full-time
• Career Level: Executive