Executive Assistant, C-Suite (Temp-to-Perm)

Covista • Chicago, IL

1d • Hybrid

About The Position

At Chamberlain University, our mission is clear: to educate, empower, and expand the healthcare workforce to improve outcomes nationwide. As we continue to grow and innovate, we are seeking a highly strategic Executive Assistant to support the President of Chamberlain University—a role that sits at the center of executive decision-making and institutional impact. This is not a traditional administrative role. This is a true business partner position, ideal for someone who thrives in fast-moving, ambiguous environments and excels at supporting a remote executive leader with evolving priorities, high visibility, and broad organizational influence. This role is structured as a temporary to permanent opportunity, with an expected conversion to a full-time position within approximately 3 to 6 months based on business needs and individual performance. This is an opportunity to make an immediate impact while building toward a long-term career with Chamberlain University.

Requirements

• Bachelor’s degree or equivalent experience required
• 8+ years of experience supporting senior executives, including C-suite leaders
• Proven ability to work effectively in ambiguous, fast-changing environments, bringing structure and clarity while supporting a remote executive leader
• Highly self-motivated, with the ability to operate independently and proactively drive work forward
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)

Nice To Haves

• Experience leveraging technology and AI tools to drive efficiency (preferred)

Responsibilities

• Act as a proactive thought partner, anticipating needs and aligning priorities to drive the President’s highest-impact work
• Strategically manage and continuously recalibrate a complex, evolving calendar across time zones and competing priorities
• Bring structure and clarity to shifting priorities, incomplete information, and fast-moving decisions
• Seamlessly coordinate across a distributed environment, ensuring connectivity, responsiveness, and effectiveness
• Prepare, synthesize, and follow through on executive meetings—including leadership, cross-functional, and Board-level engagements
• Turn inputs from multiple channels into clear, actionable insights and next steps
• Draft, refine, and coordinate high-level communications and materials with professionalism and discretion
• Interface with senior leaders, faculty, and external stakeholders with strong executive presence
• Proactively identify risks, gaps, and inefficiencies—and take action to resolve or escalate
• Collaborate closely with other Covista executive assistants to ensure seamless alignment across Chamberlain and broader enterprise priorities with Covista
• Contribute to enterprise initiatives with agility, ownership, and a solutions-oriented mindset

Benefits

• This role is structured as a temporary to permanent opportunity, with an expected conversion to a full-time position within approximately 3 to 6 months based on business needs and individual performance.
• Direct exposure to executive decision-making and institutional strategy
• Meaningful involvement in high-impact, mission-driven work
• Experience operating in a high-visibility, fast-paced leadership environment
• Partnership with a remote, highly engaged executive leader
• The opportunity to convert to a long-term role based on performance and impact
• A collaborative, high-performing Executive Assistant network

What This Job Offers

• Job Type: Full-time
• Career Level: Executive