Personal Executive Assistant to CEO & C-Suite

CoreView

1d•Onsite

About The Position

CoreView is the global leader in Microsoft 365 (M365) tenant resilience, serving over 23 million users worldwide. We empower the world’s leading organizations to master the complexity of Microsoft M365. Through robust security and precise governance, we help ensure that our client’s environments stay cyber-resilient and productive, no matter how complex they are. Our unified, cloud-native platform delivers powerful automation, rapid value, and end-to-end visibility across the entire M365 ecosystem. Backed by world-class support and a collaborative, innovative culture, CoreView is a place where your ideas matter, and your work truly impacts global enterprises. We are seeking a highly organized, proactive, and polished Personal Executive Assistant to support our CEO and C-Suite leadership team. This is a high-visibility role requiring exceptional judgment, discretion, flexibility, and responsiveness. The ideal candidate is comfortable operating in a fast-paced executive environment, managing shifting priorities, and handling both strategic coordination and day-to-day administrative responsibilities. This person must be available to work a 10-hour day, remain highly available, and adapt quickly to last-minute changes, including travel and in-person support needs. This is an opportunity to play a critical role at the center of CoreView’s executive operations. You will work closely with senior leadership and help enable a high-performing global executive team through seamless coordination, trusted support, and operational excellence. A candidate based in the Washington, DC area is highly preferred.

Requirements

Proven experience supporting a CEO, senior executive, or C-Suite team in an executive assistant or personal assistant capacity
Exceptional calendar management and travel coordination skills
Experience handling expense reporting and executive administration
Strong ability to manage multiple priorities with speed, accuracy, and professionalism
Highly responsive and comfortable working in a role that requires 10-hour daily availability
Strong communication skills, both written and verbal
High degree of discretion, confidentiality, and sound judgment
Comfortable with frequent short notice travel and changing schedules
Ability to work across international time zones and executive travel demands
Based in the Washington, DC area preferred
Experience supporting global executives or international leadership teams
Strong executive presence and interpersonal skills
Able to anticipate needs before they arise
Comfortable working independently while staying closely aligned with executive priorities
Detail-oriented, dependable, and calm under pressure

Responsibilities

Manage complex calendars for the CEO and C-Suite team across multiple time zones
Coordinate internal and external meetings, ensuring schedules are optimized and conflicts are resolved quickly
Serve as a trusted gatekeeper and point of coordination for executive scheduling needs
Prepare leadership for daily meetings, travel, and priority engagements
Arrange domestic and international travel for the CEO and C-Suite team
Manage detailed travel itineraries, including flights, hotels, ground transportation, visas as needed, and last-minute changes
Be available to support travel planning on short notice for locations including DC, London, Milan, and other executive travel destinations
Ensure smooth travel logistics and contingency planning for executive movement
Prepare and submit expense reports accurately and on time
Track receipts, reconcile travel and business expenses, and ensure compliance with company processes
Support ad hoc administrative needs for the CEO and leadership team
Be physically present when our CEO is in town and on various other occasions to help maintain office readiness, organization, and cleanliness
Support executive and guest visits in the DC office, particularly when visitors are onsite and the assistant is needed to coordinate logistics (Manage our wework site, office snacks, drinks, team building events, dinner reservations, etc).