Executive Assistant

State of North Carolina • Wilson, NC

12d

About The Position

The Executive Assistant provides secretarial and administrative support to the Superintendent to help ensure the efficient operation of the Superintendent’s office. The role supports the School’s mission and vision of excellence in education and helps foster a welcoming environment for students, families, faculty, and staff. The position also serves as Clerk to the Eastern NC School for the Deaf Board of Trustees.

The Executive Assistant manages the Superintendent’s calendar and planning needs, coordinates communications and documents, and supports meetings, travel, and follow-up. The role requires professionalism, strong communication and organizational skills, attention to detail, sound judgment, and strict confidentiality. The selected candidate will be required to attend ASL classes offered by the School during operating hours.

Requirements

• Bachelor’s degree, preferably in business administration or a related discipline, from an appropriately accredited institution; or an associate degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative or office management experience; or a high school diploma or GED and four years of progressively responsible administrative or office management experience; or an equivalent combination of education and experience.
• Excellent communication skills.
• Attention to detail.
• Ability to maintain strict confidentiality.
• Selected candidate must attend ASL classes offered by the School during operating hours.

Nice To Haves

• ASL experience is highly preferred but not required.

Responsibilities

• Provide prioritized planning and administrative support to the School Superintendent.
• Promote the School’s reputation and mission in interactions relating to the Superintendent’s office.
• Work effectively with internal and external stakeholders.
• Maintain strict confidentiality.
• Assist with short- and long-term planning; manage the Superintendent’s calendar and provide alerts about School calendar events, appointments, and responsibilities.
• Prepare, coordinate, and distribute meeting documents.
• Prepare meeting minutes and monitor and follow up on action items in a timely manner.
• Receive, read, and evaluate incoming email, posts, and phone calls; respond to routine and complex matters; route information to appropriate people and monitor follow-up.
• Prepare correspondence, reports, memoranda, notices, policies, and procedures relating to School staff and students.
• Ensure documentation complies with requirements involving the State Board of Education, NC DPI, privacy laws, and confidential matters such as child protection.
• Organize and coordinate travel arrangements according to proper processes and facilitate attendance at external meetings and events.
• Receive visitors professionally on behalf of the School Director.
• Handle queries and complaints calmly, positively, and reassuringly while maintaining a helpful, professional demeanor.
• Direct concerns about the School or staff to the Director and speak positively about the School and its staff.
• Complete other tasks assigned by the School Director.
• Serve as Clerk to the Board of Trustees by attending Board meetings, preparing agendas, requesting staff action items in preparation for meetings, and taking minutes.

Benefits

• A $3,000 sign-on bonus.
• Eligible state employees are entitled to comprehensive benefits, including leave options, professional development opportunities, and insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level