Executive Assistant

Future•Los Angeles, CA

14h•Onsite

About The Position

About Future At Future, we believe that personal connection is the key to progress. Our mission is to make world-class coaching accessible to everyone, helping people unlock their full potential through expert guidance, motivation, and accountability. As a digital personal training platform, we deliver highly personalized coaching, tailoring workout plans and support to each individual’s goals - all through a seamless app experience. Since launching in 2017, Future has grown from a brainstorm in a San Francisco cafe into the nation’s largest provider of personal training sessions. In January 2025, Future announced its merger with Autograph, the company founded by 7x World Champion and entrepreneur Tom Brady. We’re poised for massive growth as we expand our brand, forge new partnerships with some of the world’s most iconic athletes, and harness AI to enhance and scale our coaching experience. As we continue to grow, we’re investing in cutting-edge technology, deepening our roster of elite coaches, and building new partnerships. If you're passionate about shaping the future of fitness, come join us - we’re just getting started. THE ROLE We’re hiring an Executive Assistant to partner closely with our C-Suite and operate as a force multiplier across the company. This is not a traditional administrative role. You will be embedded in the highest-leverage work happening at the company—optimizing executive time, driving alignment, and ensuring critical priorities move forward without friction. You’ll manage complexity, filter signal from noise, and create structure where it doesn’t exist. You’ll operate with context, judgment, and discretion—anticipating needs before they surface and solving problems before they slow things down. This role requires someone who thrives in ambiguity and pace. There are no layers between you and the executives you support, and no layers between you and the decisions that shape the company. This is an in-office role at our Los Angeles office.

Requirements

5+ years supporting C-suite executives in a fast-paced environment (startup or tech preferred)
Strong proficiency with tools like Google Workspace, Slack, Zoom, and project management platforms
Proven ability to manage competing priorities across multiple stakeholders
Highly organized and detail-oriented—you don’t let things slip
Proactive and anticipatory—you solve problems before they’re visible
Strong communicator—clear, concise, and professional in all interactions
High discretion—you handle sensitive information with judgment and integrity
Comfortable with ambiguity and pace—you adapt quickly and stay composed under pressure
Low ego, high ownership—you do what needs to be done to keep the business moving

Nice To Haves

Experience in a high-growth startup environment
Exposure to strategic projects or business operations
Experience supporting multiple senior leaders simultaneously
Interest in health, wellness, or fitness

Responsibilities

Own complex calendar management across multiple C-suite leaders—prioritizing ruthlessly and ensuring time is spent on the highest-leverage work
Manage inboxes, communications, and daily briefs to ensure executives are prepared, informed, and focused
Anticipate needs and remove friction before it appears—operating as an extension of the executive
Act as a gatekeeper and liaison for internal and external stakeholders
Manage communication flows across teams to ensure alignment and follow-through
Prepare materials for meetings, including decks, agendas, and briefing documents
Coordinate high-impact meetings: agendas, notes, action items, and follow-ups
Track priorities across executives and ensure key initiatives move forward
Manage travel logistics and scheduling with precision and attention to detail
Own and execute cross-functional projects that require coordination across teams
Identify opportunities to improve workflows, systems, and internal processes
Bring structure to ambiguity—creating repeatable systems that increase efficiency and clarity

Benefits

Competitive salary
Meaningful equity
Comprehensive medical, dental, vision, and disability insurance
Tax-advantaged savings accounts
401(k) plan
Stipend to set up your workspace
Monthly support for internet or coworking
Monthly wellness stipend for fitness, recovery, and overall wellbeing
Access to mental health resources and therapy support
Flexible PTO
Annual budget for courses, conferences, coaching, and tools that help you grow in your craft