Executive Assistant

Roche • Indianapolis, IN

1d • Onsite

About The Position

Provide high-level, strategic administrative and operational support to senior leaders within Legal and Commercial Enablement. This role serves as a trusted partner, enabling leaders to operate effectively by managing priorities, optimizing workflows, and driving coordination across complex, cross-functional initiatives. The Executive Assistant exercises sound judgment, discretion, and autonomy in handling sensitive and confidential matters. This role requires a proactive mindset, strong business acumen, and the ability to anticipate needs, solve problems, and influence outcomes in a fast-paced, matrixed environment.

Requirements

• Bachelor’s degree with 4+ years of relevant experience OR Associate’s degree with 5+ years of relevant experience supporting senior leaders.
• Experience supporting executives in a fast-paced, matrixed organization.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and collaboration tools (e.g., Teams, Zoom).
• Demonstrated ability to manage multiple priorities with minimal supervision.
• Strong problem-solving skills and attention to detail.
• Ability to exercise sound judgment and maintain confidentiality.

Nice To Haves

• Experience supporting Legal, Compliance, or Commercial teams.
• Strong business acumen and understanding of corporate operations.
• Experience managing complex projects or initiatives.
• Ability to influence without authority and build strong relationships across functions.
• Experience creating executive-level presentations and communications.
• High level of adaptability and comfort with ambiguity.

Responsibilities

• Manage complex calendars, ensuring alignment with business priorities and strategic initiatives.
• Anticipate scheduling conflicts and proactively resolve competing demands.
• Coordinate domestic and international travel, including contingency planning.
• Serve as a liaison across Legal, Commercial Enablement, and other internal/external stakeholders.
• Support planning and execution of leadership meetings, offsites, and key business reviews.
• Track and follow up on action items, ensuring accountability and timely execution.
• Prepare, review, and refine presentations, communications, and reports for executive audiences.
• Draft correspondence and messaging on behalf of leadership.
• Ensure consistency, accuracy, and professionalism in all materials.
• Assist with cross-functional projects, including coordination, documentation, and status tracking.
• Help streamline processes and identify opportunities for operational efficiency.
• Act as a point of contact for special initiatives and ad hoc requests.
• Handle highly sensitive information with discretion and integrity.
• Exercise independent judgment in decision-making and problem-solving.
• Contribute to improving administrative processes, tools, and ways of working.
• Support quality objectives through daily actions and continuous improvement mindset.

Benefits

• A discretionary annual bonus may be available based on individual and Company performance.
• Benefits detailed at the link provided below.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees