Executive Assistant

McKesson • Usa, FL

1d

About The Position

McKesson is seeking an Executive Assistant to provide administrative and operational support to up to three Vice Presidents, along with travel and expense support for other executives on the team. The role requires a highly organized, proactive professional who can work independently, manage competing priorities, and provide seamless support across multiple corporate environments. A key aspect is managing email and calendar activity across two separate Microsoft O365 tenants, requiring frequent context switching, attention to detail, and sound judgment to maintain accuracy, confidentiality, and alignment. The Executive Assistant helps improve business efficiency by providing personalized, timely, and anticipatory support to VPs.

The position supports complex calendars and inboxes, travel and expense management, correspondence, meeting preparation, documentation, visitors, and office-based needs. It may require responsiveness outside normal business hours during travel periods and flexible hours based on business needs.

Requirements

• Typically requires 6 or more years of related experience.
• Demonstrated experience managing high-volume email and complex calendars in Microsoft Outlook.
• Advanced proficiency in Microsoft O365, including Outlook, Word, Excel, and PowerPoint, and experience managing multiple accounts or tenants.
• Advanced proficiency in Concur, with prior experience supporting travel and expense management.
• Strong written and verbal communication skills and the ability to communicate professionally at all levels.
• Ability to function well in a fast-paced environment and manage competing priorities.
• Flexible hours as dictated by business needs for projects, meetings, and travel.

Nice To Haves

• Strong business sense and the ability to assess priorities and make sound judgment calls.
• Commitment to excellence and consistently high standards of work.
• Excellent communication skills and confidence interacting professionally with leaders at all levels.
• Demonstrated ability to work with highly sensitive and confidential information.
• Team-oriented approach and strong service mindset.
• Ability to think proactively, solve problems creatively, and act with urgency.

Responsibilities

• Provide primary administrative and operational support, serving as the main point of contact for calendar, email, travel, and support needs.
• Provide secondary or minimal support to two additional Vice Presidents, primarily for travel coordination, expense reporting, and minor administrative assistance.
• Handle highly sensitive matters confidentially and discreetly, particularly decisions that directly affect business operations.
• Manage VPs’ calendars and inboxes across two separate Microsoft O365 environments, ensuring accuracy, prioritization, and alignment between organizations.
• Switch between distinct O365 tenants to coordinate meetings, respond to emails, and manage scheduling conflicts without cross-tenant errors.
• Maintain complex daily calendars involving internal meetings, external meetings, and cross-organizational coordination.
• Screen, triage, and manage emails across multiple inboxes; respond independently when appropriate and escalate when needed.
• Prepare Word, Excel, and PowerPoint presentations, agendas, reports, special projects, and other documentation.
• Arrange travel, including complex trips, and prepare expense reports in accordance with company policy.
• Draft and prepare correspondence for internal communications and external stakeholders associated with VP roles and responsibilities.
• Read, research, and collect information in advance of meetings and decision points to conserve VPs’ time.
• Organize and reconcile complex schedules, proactively and efficiently resolving conflicts.
• Complete ad hoc projects, including offsite meetings, internal events, and special initiatives.
• Represent the company and VPs professionally and positively through strong follow-through and sound judgment.
• Respond to emails, texts, and phone calls; availability outside normal business hours may be required during travel periods.
• Use discretion, confidentiality, and good judgment when handling VP-level matters.
• Provide general assistance to visitors and support office-based needs as required.

Benefits

• Competitive compensation package.
• An annual bonus or long-term incentive opportunities may be offered.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed