Executive Assistant

RxSight, Inc.•Aliso Viejo, CA

7d•$90,000 - $120,000

About The Position

The Executive Assistant provides high-level administrative and operational support to the Chief Commercial Officer and other designated senior leaders, with particular emphasis on supporting the commercial organization. This highly visible role coordinates executive priorities, calendars, communications, meetings, travel, and confidential business matters. The successful candidate is proactive, resourceful, highly organized, and exercises exceptional judgment, professionalism, and discretion while managing competing priorities in a fast-paced public company environment. The role includes complex calendar and communications management; preparation of executive documents and meeting materials; coordination of commercial leadership activities, meetings, events, and travel; and management of expense reports. The Executive Assistant supports strategic initiatives and cross-functional projects, maintains executive records and action-item tracking, organizes office and administrative operations, and handles sensitive business information with integrity and discretion. Other duties and special projects may be assigned.

Requirements

Excellent interpersonal, verbal, written, and presentation communication skills.
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Proficiency with video conferencing platforms such as Microsoft Teams and Zoom.
Strong organizational and project management skills, including the ability to prioritize multiple assignments and meet critical deadlines.
Exceptional attention to detail and ability to produce high-quality work with minimal supervision.
Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive business, employee, and commercial matters.
Strong understanding of executive-level business operations and the coordination needs of a commercial leadership organization.
Executive presence and ability to build trusted relationships with senior leaders, employees, customers, and external business partners.
Ability to collaborate across all levels of an organization in a fast-paced, high-growth environment.
Minimum of 7–10 years of Executive Assistant experience supporting C-suite executives or other senior leaders.
Experience supporting multiple senior leaders and coordinating priorities across a complex organization.
Experience organizing executive and leadership meetings, preparing agendas and presentations, coordinating logistics, and tracking follow-up actions.
Proven experience coordinating complex domestic and international travel.
Expertise in complex calendar management across multiple executives and time zones.
Complete position training according to the training plan maintained in the document control system.
Complete training on the Insider Trading Policy, Global Anti-Bribery and Anti-Corruption Policy, and Code of Business Conduct and Ethics within 30 days of hire and annually thereafter.
No supervisory responsibilities.
No certificates, licenses, or registrations required.
Computer skills: MS Office (Excel, Word, PowerPoint, Outlook).

Nice To Haves

Bachelor's degree preferred.
Commercial leadership experience preferred.
Public company experience preferred.
Experience supporting Commercial, Sales, Marketing, Business Development, or other cross-functional corporate organizations preferred.
Experience working in a public company environment and handling highly sensitive and confidential business information preferred.
Experience supporting executives within the medical device, biotechnology, life sciences, or healthcare industry strongly preferred.

Responsibilities

Provide comprehensive administrative support to the Chief Commercial Officer and other designated senior leaders.
Manage complex executive calendars, prioritize requests, coordinate meetings, and anticipate scheduling conflicts.
Draft, edit, proofread, and prepare executive correspondence, reports, presentations, meeting materials, and other business documents.
Manage incoming inquiries and communications and ensure timely follow-up.
Anticipate the needs of supported leaders and proactively resolve administrative and logistical issues.
Coordinate commercial leadership activities, including meeting logistics, calendars, agendas, presentations, meeting notes, and action-item follow-up.
Build relationships with executives, employees, customers, commercial partners, and external business contacts as a trusted representative of supported leaders.
Support commercial strategic initiatives, cross-functional projects, and senior leadership priorities while maintaining confidentiality.
Organize office operations, procedures, and executive administrative activities to ensure efficient workflow.
Plan, schedule, and coordinate executive and commercial leadership meetings and onsite or virtual events, including materials, technology, catering, logistics, and follow-up.
Coordinate cross-functional meetings, company events, executive off-sites, and leadership retreats as requested.
Prepare meeting agendas, presentations, supporting documentation, and action-item summaries.
Coordinate company-sponsored meals and hospitality arrangements as requested.
Coordinate complex domestic and international travel, including flights, hotels, ground transportation, visas, and itineraries.
Prepare, review, and reconcile travel and expense reports using Concur or equivalent expense management systems.
Anticipate and resolve travel-related changes and issues with minimal disruption.
Handle confidential business, personnel, commercial, and corporate information with integrity, professionalism, and discretion.
Represent supported senior leaders professionally in internal and external interactions.
Maintain organized executive records, commercial leadership materials, meeting documentation, and action-item tracking in accordance with company policies and document retention requirements.
Perform other duties and special projects as assigned.